Operations Assistant Admin

Description

Come join our fun, fast-paced, passionate and customer service-oriented team! We are a successful, fun, and family-oriented flooring company that offers same-day and next-day installations, extended service hours, lifetime carpet labor warranty, and more! We are looking to hire positive, upbeat, professional, and dedicated employees. We were founded in 1994, and we currently have 25 locations in Texas, Oklahoma, Arizona, Tennessee, Nevada, North Carolina, Maryland, New Jersey, New York, Pennsylvania, with plans for continued growth.

Rasa offers its employees a fun and challenging work environment. We believe that by hiring the right people, giving them the tools and education to do their job, encouraging them to learn and grow, holding them accountable, and listening to their thoughts and ideas, Rasa will continue to attract, inspire, and retain the best people.

We are a nationally growing company. Therefore, there are many opportunities for growth!

Operations Assistant Admin contributes to the company’s overall success by providing essential administrative support to the operations department. This includes assisting with various administrative tasks to ensure smooth daily operations.

8:00 am to 5:00 pm Monday through Friday

$18.00 - $20.00an hour

• Assist with administrative responsibilities within the department
• Review work orders submitted by sub-contractors to ensure accuracy for billing purposes.
• Assist the Installation Manager in entering installer names into Company Software
• Scan all work orders for billing documentation.
• Conduct research for the open orders report at the end of each month.
• Process material returns to suppliers when necessary.
• Affix inventory tags to incoming inventory.
• Zero out tags for rolls under five feet
• Keep all forklift binders and first aid kits current and properly organized
• Interact with sub-contractor services regarding updates for new hires, direct deposit, address, etc.
• Send emails and follow up on shortages as needed.
• Ensure installations are completed according to schedule
• Process orders as necessary for subcontractors and/or the operations department
• Maintain the printing of inventory tags
• Order materials from suppliers when required
• Receive materials as needed
• Sell supplies to sub-contractors
• Maintain communication with sub-contractors
• Oversee and/or perform warehouse cleanliness duties (e.g., sweeping floors, arranging dumpster pickup, ensuring parking lot cleanliness)
• Coordinate the use of the branch training room; maintain the training room calendar and schedule meetings and appointments for the branch as needed
• Maintain and organize office supplies and samples (if applicable to branch needs)
• Perform general administrative duties such as filing (if applicable to branch needs)
• Occasionally drives to run branch errands
• Stay current with industry trends, best practices, and safety compliance.

• Proficient communication skills: able to effectively communicate in both written and verbal form in the English language (bilingual in Spanish is a plus but is not required)
• Strong reasoning/challenge-solving ability: able to analyze situations fully to arrive at accurate, logical, and appropriate resolutions; able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; able to deal with challenges involving several concrete variables in standardized situations
• Detail-orientated: able to multitask and manage time effectively in a fast-paced environment.
• Adaptable and flexible: Able to adapt to changing circumstances and flexible in approach to work.
• Able to work independently: Capable of working independently and as part of a collaborative team environment.
• Basic mathematical skills: able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
• Proficiency in Windows and Microsoft Office: Strong working knowledge of Windows and Microsoft Office applications with the ability to learn new/internal software and effectively navigate through multiple computer systems simultaneously.

• One (1) + year industry and/or administrative experience

• Have and maintain a valid driver’s license

• Strength: employee able to lift and move 1-10 lbs. frequently and 11-25 lbs. occasionally
• Movement: requires the employee to remain stationary for prolonged periods in front of the computer; requires repetitive use of hands to finger, handle, grip, feel, reach with hands and arms; employee occasionally required to stand, walk
• Audio
  : employee able to hear, understand, and distinguish speech and/or other sounds; able to express or exchange ideas, to impart oral information to clients or the public, and to convey detailed, accurate spoken instructions to other workers
• Vision: position requires close vision,…