Construction Administrative Assistant

A top commercial construction company has an exciting opening for a Construction Administrative Assistant in South Austin. They are a very reputable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.

This individual will support the Construction and Contracts team with coordinating, vendor management, assist with bids & contract admin, scheduling and billing for high end commercial projects. This position is fully on-site in SW Austin.

• Management and coordination of all downstream Service & Construction Subcontracts, Work Authorizations, and Purchase orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via Docu Sign.
• General oversight and coordination with Legal / Risk Management (LRM) of upstream customer contracts, including initial reviews, incorporating previous redlines, and drafting summaries to ensure timely flow through contract execution with project management teams.
• Maintain upstream contract tracker and coordinate status updates with LRM.
• Work closely with LRM regarding contract requirements.
• Assist legal in drafting and filing of lien and bond claim notices.
• Comfortable operating in a team oriented, collaborative work environment.
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management.
• Produce and publish reports as required.
• Perform special projects and other assignments as requested related to contract administration.

• Associates degree or higher preferred (related to contracts)
• 2 to 10 years of experience in a support role with construction industry experience
• Advanced MS Word and MS Excel
• Experience with Sharepoint
• Solid understanding of construction contract terminology and concepts
• Attention to detail and ability to identify errors and inconsistencies
• Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow
• Ability to communicate effectively both internally and externally
• Ability to prioritize multiple projects, strong multi-tasking and organizational skills
• Critical reasoning, good work ethics and flexibility
• Proactive and self-motivated with ability to take direction

Qualified candidates please send resumes to a