Workplace Coordinator

Description

We are looking for a dependable and organized Part-Time Workplace Coordinator to oversee the daily operations and maintenance of our office in Austin, Texas. This contract position involves creating a welcoming and functional workspace for employees and visitors, as well as supporting company events and meetings. The role requires approximately 15-20 hours per week, with flexibility to adapt to site needs, and may extend up to 30 hours weekly.

Responsibilities:

- Ensure the cleanliness and upkeep of office spaces, including wiping surfaces, tidying common areas, and managing trash disposal.

- Maintain kitchen and break areas by stocking supplies, preparing beverages, and managing dishwashing tasks.

- Monitor office inventory levels and coordinate the ordering and replenishment of supplies, snacks, and cleaning products.

- Provide an attentive and friendly reception for visitors, vendors, and new hires, assisting with sign-in procedures and guest directions.

- Oversee access management by distributing employee badges, managing key cards, and facilitating contract access for contractors or visitors.

- Coordinate parking permits and assignments for both employees and visitors.

- Assist with planning and logistics for internal events such as team lunches, holiday celebrations, and milestone gatherings.

- Arrange catering services for meetings and events, ensuring timely setup and cleanup.

- Prepare meeting rooms and event spaces, including furniture placement, A/V equipment setup, and supply management.

- Manage mail and shipments by sorting incoming items and preparing outgoing packages for courier pickup.

Requirements - Previous experience in office management, coordination, or administrative support roles is preferred.

- Strong organizational skills with the ability to prioritize and handle multiple tasks independently.

- Excellent communication and interpersonal abilities, paired with a detail-oriented and welcoming demeanor.

- A proactive mindset and willingness to address various operational needs as they arise.

- Familiarity with event planning, catering coordination, and meeting logistics is advantageous.

- Physical capability to perform tasks such as lifting up to 20 lbs, bending, and standing for extended periods.

- Comfort with dispatching and coordinating schedules effectively.

- Basic knowledge of payroll processes and handling inbound calls is a plus. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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