Executive Assistant III

Job Details

• Date: Feb 24, 2026
• Location: AUSTIN, TX
• Agency: Health & Human Services Commission (HHSC)
• Department: HHSC & HHS Rate Analysis LTC
• Posting Number: 13072
• Closing Date: 08/25/2026
• Category: Business and Financial Operations
• Salary Range: $4,523.16 - $7,253.83 per month
• Salary Group: TEXAS-B-21
• Shift: Day
• Telework: Eligible
• Travel: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Job Location: 4601 W GUADALUPE ST, Austin

The Executive Assistant III (EA III) will support the Director of Provider Finance and the Deputy Director of Hospital and Acute Care Finance or Cost Reporting and Long-Term Services and Supports (LTSS) Finance. Two positions are available. The EA III provides highly advanced professional assistance, manages calendars, coordinates travel and meetings, prepares reports and correspondence, and assists senior department staff with administrative and HR tasks.

The role reports directly to the Director of Hospital and Acute Care Finance and requires independent judgment with minimal supervision.

• Manage calendars and organize e‑mail; flag priority items and track deadlines – 35%
• Route variance reports, correspondence, studies, forms, manuals and publications for approval by the Director and Deputy Director; communicate objectives and decisions – 20%
• Oversee certain purchasing activities, including professional membership renewals, subscriptions, consultant contracts, and supplies; assist with budget preparation and expenditure tracking – 10%
• Schedule meetings and reserve conference rooms for the Director or Deputy Director – 10%
• Assist senior department staff with general human resources and office administration tasks; ensure compliance with HHSC policies – 10%
• Provide back‑up administrative assistance to other directors as needed; give technical assistance on office procedures and document preparation – 10%
• Participate or serve in a supporting role for stakeholder meetings, advisory committees, rate hearings or other events; may require alternate shift or location – 5%

• Knowledge of office management principles, clerical and administrative procedures, and confidential information regulations; preferred knowledge of Texas travel rules.
• Skill in Microsoft Outlook, Word, and basic Excel.
• Ability to manage calendars, maintain organization of document deliverables, and meet timelines.

• Graduation from an accredited 4‑year college or university OR at least 4 years of experience as an Executive Assistant or Administrative Assistant in an office setting.

• Two identical positions available.
• Telework may be available subject to supervisor discretion and agency policies.
• Applicants must be eligible for E‑Verify and present I‑9 documentation on the first day.

HHSC and DSHS agencies provide reasonable accommodation during the hiring and selection process for qualified individuals with disabilities. Contact the HHS Employee Service Center at 1‑888‑894‑4747 for assistance.

All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified. Refer to the Texas State Auditor’s office for military crosswalk information.

Review our Tips for Success when applying. For ADA accommodations or interview assistance, notify the interview scheduler. To apply, submit your application through the official portal by the closing date.