Event Coordinator, Administrative​/Clerical

Hours:

Monday-Friday, 8AM-5PM (March-June), position will switch to part-time at from June-July 2026

We are seeking a highly organized Events Coordinator to support a busy corporate events team during a peak convention season. This temporary role will assist with planning, coordinating, and executing corporate conventions and incentive events, ensuring seamless logistics and high-quality program delivery.

• Assist with planning and coordination of conventions, meetings, and incentive events from pre-planning through execution
• Manage event timelines, production schedules, and operational checklists
• Coordinate with internal teams, clients, vendors, and destination partners to ensure alignment on objectives and deliverables
• Prepare event materials such as registration packets, rooming lists, gift bags, and shipments
• Support administrative tasks including contracts, budget tracking, purchase orders, and expense reconciliation
• Maintain clear communication with all stakeholders and assist cross-functional teams as needed

• Prior experience in corporate event planning, meetings, or incentive travel preferred
• Strong organizational and multitasking skills; able to manage multiple programs simultaneously
• Excellent written and verbal communication skills
• High attention to detail and problem-solving abilities
• Proficiency in standard office and event management tools
• Flexible and adaptable to changing priorities and schedules

This is an excellent opportunity for someone organized, detail-oriented, and experienced in managing corporate events in a fast-paced environment.