Receptionist, Administrative​/Clerical

The Receptionist serves as the first point of contact for clients, visitors, and staff in our Austin office. This role is responsible for creating a welcoming, professional environment while ensuring smooth daily front desk operations. The ideal candidate is highly organized, service-oriented, detail-focused, and able to manage multiple priorities with professionalism and discretion.

• High school diploma or equivalent
• 1–3 years minimum of receptionist or administrative experience (professional services or legal environment preferred)
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent organizational and multitasking skills

• Professionalism and poise
• Client service mindset
• Reliability and punctuality
• Ability to maintain confidentiality
• Adaptability and teamwork

• Prior law firm or professional office experience
• Experience managing multi-line phone systems
• Familiarity with document management systems

• Greet and assist clients and visitors in a courteous and professional manner
• Answer and route incoming calls promptly and accurately
• Maintain a polished and welcoming reception area
• Coordinate conference room scheduling and prepare rooms for meetings
• Assist with client hospitality, including beverage service and meeting support

• Manage incoming and outgoing mail, courier services, and deliveries
• Provide general administrative support to attorneys and staff as needed
• Assist with document preparation, scanning, copying, and filing
• Assist with office supply inventory and place orders as needed
• Support firm events and internal meetings as requested

• Serve as a liaison between vendors and the Office Manager
• Assist with facilities-related needs and communicate maintenance issues
• Maintain confidentiality of firm and client information

• Ability to sit or stand for extended periods
• Ability to lift up to 25 pounds (office supplies, packages)