Project Coordinator, Legal

About the Company

Join the team redefining how the world experiences design. Hey, g’day, mabuhay, kia ora, 你好, hallo, vítejte! We’ll get straight to the point.

Our flagship campus is in Sydney with additional campuses in Melbourne and co‑working spaces in Brisbane, Perth and Adelaide. We also have offices in the U.S. (Austin, TX and San Francisco, CA). Employees can choose where and how to work, whether in the office, from home, or a hybrid arrangement.

This role supports our Commercial Legal & Corporate Legal and Equity Operations Team, collaborating with Canva leadership, GTM, Finance, Tax, People and Total Rewards teams across a broad range of projects. Key responsibilities involve supporting SaaS offerings, acquisitions, global expansion, board advisory and employee equity management.

• Contract & Signature Management
  • Manage signature requests and routing documents for execution
  • Assist with creating and submitting leadership RFSs (Requests for Signature)
  • Coordinate signature collection and track completion
  • Maintain contract and other document files and signature logs
• Document Preparation & Management
  • Canva‑fy presentations, documents, and other materials (deep knowledge of Canva required)
  • Edit PDFs and format legal documents
  • Maintain team resources (Canvaworld, Canva Hub, Confluence)
• Administrative Support
  • Lead support coordination for two leads (San Francisco and Austin)
  • Calendar team meetings and external meetings
  • Take notes during meetings as needed
  • Assist with organizing and filing team records (e.g., closing sets, templates and forms)
  • Onboard new team members
  • Manage team mail and correspondence in our San Francisco office in Jackson Square; coordinate with Austin and other offices on legal mail routed to those locations
• Financial & Billing Operations
  • Manage team budget (counsel spend, celebrations and travel)
  • Support ZIP requests and ensure timely invoice processing (e.g., Equity Admin and Ivo contract extensions)
  • Manage e‑billing software, onboard vendors, set up matters and liaise with external counsel on invoice requirements
  • Follow up with Legal Ops on invoice approvals within Brightflag to ensure smooth processing
  • Vendor management and support
• Team Culture & Events
  • Organize team celebrations and bonding events (FFG and others)
  • Coordinate Canvaversaries, birthdays, and gifts
  • Plan onsite events (agenda, sessions, logistics, activities)
• Meeting & Presentation Support
  • Gather team slides for Half‑Year and End‑of‑Year S&Ts (Show & Tells)
  • Support and coordinate team meetings
  • Maintain goals tracker
• Survey & Feedback Coordination
  • Support People Pulse surveys and related initiatives
• Ongoing Engagement
  • Attend weekly Legal Assistant meetings

We’re looking for someone who’s highly organized, detail‑oriented, and excited to build a career in Legal within a fast‑paced, global environment. You enjoy bringing structure to moving pieces, keeping projects on track, and supporting multiple stakeholders with clarity and care. You’re proactive, dependable, and comfortable working within established processes while building your confidence and capability. Most importantly, you’re motivated to learn, grow, and contribute to a team that helps Canva scale responsibly and thoughtfully.

• Previous experience in a similar role such as Legal Assistant, Business Operations, Project Coordination, Paralegal, or Admin Business Partner
• Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines
• High attention to detail, particularly when handling documentation, contracts or sensitive information
• Clear written and verbal communication skills, with confidence engaging a range of stakeholders
• The ability to follow established processes while identifying opportunities to improve efficiency
• A collaborative mindset and willingness to pitch in wherever the team needs support
• Curiosity and a genuine interest in building foundational legal and project coordination experience

• Equity packages – we want our success to be yours too
• Health benefits plans to support you and your wellbeing
• 401(k) retirement plan with company contribution
• Inclusive parental leave policy supporting all parents and carers
• Annual Vibe & Thrive allowance to support wellbeing, social connection, office setup and more
• Flexible leave options empowering you to recharge and support personal needs

We celebrate all types of skills and backgrounds at Canva, so even if you don’t feel your skills entirely match what’s listed above, we still want to hear from you! When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process. Interviews are conducted virtually. Check out  for more info.