TWDB - PAR Executive Assistant Executive Assistant -II

Salary
Monthly USD 3581 to 5050

Location
Austin, TX, United States

Posted on
Feb 27, 2026

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Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account in the online application system at **** Please visit our opportunities page at **** for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system
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Leading the state’s efforts in ensuring a secure water future for Texas.

For more information about these benefits and more visit ****

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

Performs complex (journey-level) to highly complex (senior level) professional assistance work for the Director and Assistant Director of the Program Administration & Reporting (PAR) Division. Work involves overseeing high-level administrative operations, including disseminating information, maintaining electronic filing systems, and providing technical and administrative support to the PAR Division and the Water Supply and Infrastructure (WSI) Office. Manages Director's calendar and schedules meetings as requested.

Contacts and coordinates with intra-agency and inter-agency personnel, the general public, and elected and appointed officials. May oversee and/or participate in special projects/programs as assigned. Assists in identifying ways to streamline processes and improve customer service. Tracks and prepares division-related items such as requisitions, time sheets, travel, and personnel related documentation to include posting, interviewing, hiring paperwork and other items as assigned.

Works under general to limited supervision with moderate to considerable latitude for use of initiative and independent judgment. Reports to the Director of the Program Administration & Reporting (PAR) Division.

• Provides high level administrative assistance to the Director of Program Administration & Reporting (PAR) and, as necessary, other management or staff in PAR.
• Provides administrative support to the Assistant Director in PAR.
• Schedules and coordinates meetings, appointments, and special events, and assists with the coordination of special assignments and activities.
• Maintains the PAR board item schedule.
• Conducts direct coordination with the PAR Director to identify impending vacancies and initiates the backfill process in a timely manner.
• Develops, prepares, reviews, formats, edits, tracks, and distributes a variety of routine and complex correspondence, reports, memorandums, forms, procedures, guidance documents, and department publications.
• Determines the format and content of written communication and ensures such documents are compliant with agency style guide.
• Receives, processes, facilitates, and disseminates information between the division and other agency departments, legislators, board members, and the general public; ensures timely and accurate communications.
• Prepares and tracks expenditure requisitions for PAR in CAPPS and coordinates with other business areas as needed.
• Creates weekly reports to the director on the progress of pending requisitions and registrations, license renewals, and other tasks that are assigned.
• Schedules or coordinates travel arrangements and prepares and tracks travel authorizations, car requests, and travel vouchers.
• Routes documents for signature approval in Docu Sign and Adobe Sign as required.
• Answers, screens, and routes incoming…