Executive Assistant

We are seeking an experienced Executive Assistant to join our team! This role provides high-level administrative and operational support to multiple executives while ensuring the office runs smoothly and efficiently. The position manages calendars, meetings, facilities, office operations, and cross-functional coordination, while handling sensitive information with discretion and professionalism. The ideal candidate is highly organized, proactive, and adaptable, thriving in a fast-paced environment while supporting leadership and company-wide initiatives.

• Day-to-day working with multiple Executives by managing calendaring, travel, expenses, and additional projects that may arise.
• Attend meetings take note of action items and subsequently follow up on the action item with individuals until all items are complete.
• Maintain a high level of confidentiality of sensitive information and handle it with discretion and professionalism.
• Manage all Office supply inventory: keep an inventory of supplies, place supply orders, and proactively monitor the needs of the office based on hiring notifications, etc.
• Maintain facilities management: coordinate with property management and cleaning company for issues with temperature, cleaning, etc.
• Assign and terminate badge access to the building for current staff and visitors; maintain a proper log of active badges and work with facilities management to grant access.
• Oversee the cleanliness of Conference Rooms and Breakrooms on a daily basis; ensure conference rooms are ready for meetings & visitors.
• Handle all incoming and outgoing mailing, shipping, supplies, equipment, bills, and errands.
• Assist with coordinating and planning of company events on and off-site: quarterly meetings, holiday gatherings, and employee appreciation.
• Deliver against timelines or provide alternative paths to a solution.
• Working across teams to achieve end goal(s).
• Help leadership with AD HOC projects as assigned.

• Proven experience supporting executives, including complex calendar management, travel coordination, expense reporting, and ad hoc administrative projects
• Demonstrated ability to handle highly confidential and sensitive information with discretion, professionalism, and sound judgment
• Experience assisting with the planning and coordination of on-site and off-site company events, meetings, and employee engagement activities
• Strong meeting support skills, including attending meetings, documenting action items, and proactively following up with stakeholders to ensure timely completion
• Ability to manage incoming and outgoing mail, shipping, equipment, supplies, invoices, and miscellaneous office errands efficiently
• Strong time-management and problem-solving skills, with the ability to deliver against timelines or propose alternative solutions when needed
• Comfortable supporting leadership with ad hoc projects and shifting priorities in a fast-paced environment

At Frame Home Loans, we believe in taking care of our team. Here’s a sneak peek at the benefits that come with joining us:

• Innovative Environment: Join a forward-thinking company at the forefront of the construction finance industry with access to cutting-edge technology and resources.
• Work Flexibility: Enjoy a flexible work environment where you can balance team leadership with your personal life.
• National Impact: Be part of a nationwide operation that’s shaping the future of construction financing and making a difference for builders, developers, and homeowners across the U.S.
• Health Insurance – We’ve got you covered! Frame Home Loans pays 100% of your medical insurance premiums to keep you healthy and stress-free, offering a PPO and HSA plans.
• Competitive Compensation – We offer competitive wages that reward your expertise and hard work.
• Paid Time Off – Take time to recharge with 2 weeks of paid time off each year.
• Paid Holidays – Enjoy 10 paid holidays throughout the year so you can spend quality time with family, friends, or doing whatever you love.

We’re here to support you both professionally and personally - because when you thrive, we all thrive.

Frame Home loans is an Equal Opportunity Employers (EEO) and welcome all qualified applicants. This is a full-time, exempt position. The job description contained herein is not intended to be a comprehensive list of the duties and responsibilities of the position, which may change without notice.