Executive Personal Assistant

We are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide dedicated support to two senior leaders within a growing private equity and credit firm. This role requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and day-to-day operational needs with discretion.

The ideal candidate thrives in a fast-paced, dynamic environment and brings a proactive, polished, and resourceful approach to executive support.

Key Responsibilities

• Calendar & Scheduling: Manage complex and frequently changing calendars, including internal/external meetings across multiple time zones.
• Travel Coordination: Arrange domestic and international travel logistics (flights, hotels, ground transport, itineraries).
• Executive Support: Provide daily administrative and operational support to two executives, ensuring follow-through and accuracy on all commitments.
• Communication Liaison: Draft, review, and manage correspondence on behalf of executives with professionalism and discretion.
• Meeting Preparation: Prepare agendas, materials, and follow-up actions to support high-level business meetings.
• Personal Assistance: Provide occasional personal support including errands, reservations, and other ad hoc needs to enable executive focus on core responsibilities.
• Office & Vendor Management: Coordinate with internal teams and external vendors to ensure seamless operations.
• Project Support: Assist with light research, data organization, and special projects as assigned.

Qualifications

• Minimum 5–7 years of Executive or Personal Assistant experience supporting senior executives.
• Background in financial services, private equity, or professional services preferred; open to candidates from other fast-paced industries.
• Exceptional organizational skills with proven ability to manage shifting priorities.
• High attention to detail, accuracy, and follow-through.
• Professional demeanor with strong interpersonal skills and a positive, approachable style.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools.

What We're Looking For

• A polished, proactive, and discreet professional who can anticipate needs and manage competing priorities with ease.
• A team-oriented problem solver who approaches challenges with a positive, "can-do" mindset.
• Someone who values accuracy, reliability, and building strong professional relationships.