TWDB TxGIO Executive Assistant Executive Assistant III

Job Description

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account  in the CAPPS online application system  Please visit our job opportunities page  for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission –
Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance!
For more information about these benefits and more visit http://(Use the "Apply for this Job" box below)..

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

Must meet agency in-office requirements

Salary commensurate with experience and qualifications

Provides advanced (senior-level) professional support to the Texas Geographic Information Office (TxGIO). Work involves advanced professional administrative responsibilities and access to confidential information, requiring discretion and sound judgment. Coordinates high-level administrative operations for TxGIO leadership. Advises the DEA/GIO and management on administrative matters and assists with human resources-related activities. Assists with the management of the division budget, including the creation and routing of expenditure requests.

Manages the DEA/GIO’s calendar and email inboxes to support timely fulfillment of TxGIO functions. Provides project, contract, and administrative support to management and staff. Works with TxGIO project and program managers and TWDB contracting staff to initiate, support, and maintain selected TxGIO contracts. Maintains contact and coordination with intra‑ and inter‑agency personnel, the general public, vendors, Texas Water Development Board members, and elected officials.

Assists with developing and coordinating the Texas GIS Forum, and any other forum or conference activities as determined by the DEA. May train others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Reports to the DEA of the TxGIO Office.

• Oversees and assists with all administrative matters, programs, activities, and operations in the TxGIO Division.
• Receives, processes, facilitates, and disseminates information between TxGIO, other agency departments, legislators, Board members, and the general public.
• Maintains the confidentiality of sensitive information, and ensures timely responses, as necessary.
• Assists with the development and maintenance of select TxGIO contracts.
• Establishes and maintains records, filing systems, and logs.
• Coordinates with TxGIO staff to prepare and finalize required quarterly performance measures documentation.
• Assists in budget preparation and management, including the preparation of expenditure requests for the purchase of data and services, office supplies, equipment, staff travel, training, and conference registration, and other purchases and services.
• Schedules and prioritizes DEA, Director and office-wide meetings, appointments, and special events.
• Reserves meeting sites, coordinates travel arrangements, contacts and confirms appointments and meetings, prepares agendas, and takes minutes, as necessary.
• Assists in coordination and planning of TxGIO staff retreats.
• Assists with the coordination of TxGIO participation in the State Employee Charitable Campaign, and other designated events.
• Assists the DEA/GIO and management with human resource activities, including overseeing the full hiring process, preparing personnel documents and maintaining associated records.
• Exercises discretion with confidential personnel matters and privileged information.
• Prepares…