Office Assistant

Position Overview:

Are you a dynamic, organized, and energetic individual who loves to keep things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? Nulixir, a leader in food and beverage innovation, is looking for an exceptional Office Assistant to join our team. This is your chance to be part of a cutting-edge company that's transforming the industry with groundbreaking technologies and products.

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area.

1. Office Management:

• Be the heart of our office, ensuring it runs like a well‑oiled machine.
• Maintain a clean, organized, and welcoming environment for employees and visitors.
• Manage office supplies, inventory, and equipment, ensuring everything is well‑stocked and functioning properly.

2. Administrative Support:

• Provide comprehensive administrative support to various departments, including scheduling meetings, preparing documents, and handling correspondence.
• Assist with the planning and coordination of company events, meetings, and employee activities.
• Handle incoming calls, emails, and other communications with professionalism and efficiency.

3. Team Coordination:

• Support the onboarding process for new hires, ensuring they have everything they need to get started smoothly.
• Coordinate travel arrangements, accommodations, and itineraries for team members as needed.
• Assist in the management of office calendars and schedules, prioritizing tasks and ensuring deadlines are met.

4. Customer and Visitor Relations:

• Greet and assist visitors, clients, and partners with a friendly and professional demeanor.
• Manage the reception area, ensuring all guests feel welcomed and attended to.
• Serve as a point of contact for office inquiries, providing information and directing them to the appropriate personnel.

5. Special Projects:

• Take the initiative to lead and support special projects that improve office efficiency and employee satisfaction.
• Collaborate with various teams to support company‑wide initiatives and events.
• Bring creativity and new ideas to enhance the office environment and culture.

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Positive attitude, with a passion for helping others and improving office operations.
• Ability to work independently and as part of a team in a fast‑paced environment.

• A unique and diverse company culture, shaped by people with commitment, sense of responsibility, risk‑taking and discipline
• An excellent start‑up work environment, flat hierarchy, and short decision paths
• Health, Dental and Vision Insurance
• Annual Performance Bonus; and
• Stock options

• Sleeves Up – At Nulixir, we provide the autonomy and creativity needed to own your role, iterate where needed and drive impact on a massive scale.
• 100% Transparency – Nulixir is passionate about open feedback at all levels of the company. This allows us to fail fast, create in real time and build an open company culture.
• Be Defiantly Great – We are defiant, that’s in our lifeblood, we accomplish what other people think are impossible. Challenging the status quo is our lifeblood.
• Unconditional Empathy – Our customers are real people with real business needs, and we are here to listen and tackle accordingly. If we care and respect each other, there is no challenge we can’t overcome.
• Be the solution, not just the critic – take ownership and drive collaboration. We work together and we build together.