Executive and Personal Assistant

Our client is currently seeking a detail-oriented and highly organized Executive and Personal Assistant to offer dedicated support to two senior leaders within the private equity team in Austin, Texas. This permanent position requires outstanding professionalism, sound judgment, and the capability to handle intricate schedules, travel arrangements, and daily operational requirements with discretion.

• Well-established and expanding private equity firm
• Handles multi-million-dollar investments and collaborates with top-level executives and entrepreneurs from various industries
• Recognized for its entrepreneurial mindset, team-oriented culture, and impressive track record of achievements

• Perfect for a proactive, polished, and resourceful professional who thrives in a fast-paced and dynamic setting
• Manage intricate and frequently changing calendars for two senior leaders, scheduling both internal and external meetings across different time zones
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Responsible for booking and handling expense reports
• Offer daily executive support, ensuring prompt follow-up and precision on commitments
• Serve as a communication liaison, drafting, reviewing, and managing correspondence on behalf of the executives
• Prepare agendas, meeting materials, and guarantee completion of follow-up actions
• Provide occasional personal support such as errands, reservations, and ad hoc tasks to enable executives to concentrate on core priorities
• Collaborate with internal teams and external vendors to guarantee seamless office operations
• Support special projects through light research, data organization, and other assigned duties

• Minimum of 3 years of experience as an Executive Assistant or Personal Assistant supporting senior executives, preferably
• Background in financial services, private equity, or professional services is preferred; however, candidates from other high-demand industries will be considered
• Strong organizational skills with the ability to handle shifting priorities and deadlines
• Excellent attention to detail, accuracy, and follow-through
• Professional demeanor with excellent interpersonal skills and a polished, approachable presence
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools

• Comprehensive medical, dental, and vision benefits
• Generous PTO and paid holidays
• Retirement savings plan with employer contributions
• Dynamic work environment with exposure to private equity and financial services
• Direct access to senior leadership and a key role in executive support
• Collaborative and professional team culture that values accuracy, reliability, and initiative

dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

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