Administrative Assistant

Title:
Administrative Assistant

Location: 3 days onsite – Austin, TX

Duration: 5 months

Work Schedule: Monday–Friday, 40 hours/week, No overtime

Pay rate Range: $24 to $28/hr

• Plan and coordinate domestic and international travel itineraries
• Manage two GM calendars with high attention to accuracy, conflict resolution, and alignment with leadership priorities
• Reconcile expenses accurately within the 30-day policy
• Approve team expenses within 24 hours
• Coordinate and provide logistical support for onsite and offsite meetings/events, including:
• All Hands
• Morale events
• Team training
• Leadership offsites
• Manage team onboarding and offboarding processes
• Track discretionary budgets and ensure alignment with allocated funding
• Maintain organizational employee data, distribution lists, and security group ownership
• Provide team support including space management, office moves, new hire setup, and equipment/supplies procurement
• Handle highly sensitive and confidential information with professionalism
• Ensure compliance with administrative operations policies and procedures
• Provide onsite support for the CSCP Austin site (3 days per week, with additional days as required)
• Attend leadership staff meetings and provide updates related to admin-managed areas
• Assist with deck preparation and provide information for All Hands meetings
• Update and manage distribution lists by Wednesday each week
• Plan morale events across:
• CSCP-wide Austin site
• Leader/team-specific events
• Handle ad-hoc team requests
• Attend 1:1 meeting with managers and lead admin
• Track and report team training compliance
• Perform additional administrative tasks as required

Disqualifiers

• Inability to work onsite three days per week
• Unable to start quickly
• Unable to lift at least 10 lbs (required for equipment setup)
• Less than 18 months of relevant administrative experience

• Previous Microsoft experience (preferred, not required)
  Highly detail-oriented and well-organized
• Strong calendar management and team support experience
• Excellent planning, coordination, and communication skills
  
  Minimum 3 years of administrative experience
• Comfortable providing onsite support for the CSCP Austin site

Apply now and a recruiter will be in touch with you to discuss this great opportunity.