Executive Assistant

We are working with a client to hire an Executive Assistant. This role requires sound judgment, adhering to strict confidentiality, and meticulous attention to detail in a fast‑paced executive setting.

Salary is $68k-$75k base plus bonus and the role is onsite with a 40‑hour week.

• Provide administrative support to the Corporate Secretary, CEO, and General Counsel including calendar management, meeting coordination, expense reports, check requests, travel arrangements, and general administrative duties.
• Assist with board, committee, and executive matters including scheduling, preparation of agendas, meeting minutes, reports, and meeting packets, distribution of materials, on‑site event support, and follow‑up on action items.
• Manage competing priorities in the support of multiple executives while maintaining professionalism and accuracy.
• Prepare, proofread, edit, and maintain corporate records, policies, resolutions, and governance documentation in accordance with legal and regulatory requirements, applying meticulous attention to detail, analysis, and execution.
• Proactively evaluate projects and tasks in a holistic manner, keeping second‑ and third‑order effects in mind to anticipate downstream consequences and broader implications.
• Support special projects, meetings, and events, strategic initiatives, and ad hoc requests.
• Improve administrative processes and workflows to enhance efficiency and maintain or create SOPs.
• Maintain documents and data in local and online systems including Laserfiche and Salesforce.
• Administrative support for General Counsel may include:
  • Communications with outside counsel, the Board of Directors, and executives and staff on the publication of the annual offering circular, state agent registrations, and operations matters.
  • Agent state bond renewals and management.
  • Filing Texas Secretary of State annual reports and other filings, as needed.

• Detail oriented and organized
• Strong verbal and written communication skills
• Excellent interpersonal skills
• Professional and ethical conduct
• Customer/Mission focused
• Problem solving/analysis
• Technical capacity
• Willingness to learn new operational and law‑related systems

• Minimum five years of experience as an Executive Assistant or similar role supporting senior staff and similar job duties.
• Experience supporting C‑suite leaders, Board of Directors, interdepartmental activities, and governance functions.
• Proven ability to write, review, validate, and finalize work products to ensure completeness, consistency, and accuracy at an executive level.
• Exceptional organizational, time‑management, and prioritization skills.
• Proficiency in Microsoft Office, Windows OS, and general technology.
• Extraordinary attention to detail and commitment to accuracy.
• Demonstrated track record of learning and advancing in dynamic environments, taking initiative, embracing challenges, and contributing effectively and in a positive manner both independently and within collaborative teams.
• Embraces and exemplifies the core values:
  Integrity, and Competence.
• Commitment and ability to maintain confidentiality.

• Bachelor’s Degree
• Salesforce, Docusign, Asana, and Google Workspace
• Accounts Payable
• Board portals/software
• Legal

If you meet the required qualifications and are interested in this role, please apply today.

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well‑suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results.

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Opportunity Awaits.