Administrative Assistant

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Job area:
Adm. Support FRAUD ALERT:
Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an  or  email address. If you question the legitimacy of any DSV job posting, please reach out to  DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rdlargest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world.

Our reach is global yet our presence is local and close to our customers. Read more at

Location:

USA - VIRTUAL - US Texas

Division:
Solutions

Job Posting

Title:

Administrative Assistant - 108856

Time Type:
Full Time

NOTE:

This is an on-site position at our location in Northlake, TX:

3400 Catherine Court

Northlake, TX

POSITION SUMMARY

The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)
• Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
• Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
• Provides support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
• Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
• Must maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:
Additional Operations essential functions:

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
• Reviews, research and/or enters data in various systems to support respective functional area
• Compile data and provides various regular and adhoc reports to management for review and determination
• Serves as frontline customer service to receive, solve and/or escalation inquiries and issues
• Assists management with monthly audit activity by retrieving data and/or files for review
• Work to streamline processes
• Work improvement projects
• Review current SOP's , Revise and maintain processes
• Audit processes

OTHER DUTIES (Site Specific)

• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

• Clerical 2 years

Education and/or Experience

• Must have a high school diploma or general education degree (GED).

SKILLS, KNOWLEDGE AND ABILITIES

Computer Skills

• Proficiency in Microsoft Office
• Experience with HRIS systems

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Good mathematical skills

Other

• Must have excellent organizational and decision-making skills.
• High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems
• Attention to detail and ability to establishing priorities and meet deadlines.
• Good to excellent spelling grammar, and written communication skills.
• Ability to maintain a high level of confidentiality.
• Demonstrated leadership skills and strong business and professional acumen.
• Results-oriented.
• Must have a high sense of urgency and customer service focus.
• Working knowledge of applicable law and regulations related to Human Resources function.
• Ability to analyze HR processes and make practical recommendations to clients.
• Must posses an understanding of the business and quickly learn the organizations strategy.
• Must be able to deal with ambiguity and cope with change.
• Must be flexible with…