Construction Project Coordinator

Datum Commercial Contracting is in search of a Construction Project Coordinator to join our team in the Austin Office.

Job Description:

The Construction Project Coordinator will provide administrative support to our project teams, ensuring smooth operations throughout each project's lifecycle. This role requires keen attention to detail, strong organizational skills, and a collaborative mindset.

Key Responsibilities:

• Assist with preparing project documentation, including contracts, permits, purchase orders, and other related forms.

• Prepare and submit submittals for projects.

• Coordinate and schedule meetings, taking minutes and ensuring action items are tracked and completed.

• Maintain organized and up-to-date project files, both digital and paper-based.

• Communicate with contractors, suppliers, and stakeholders to gather required documentation, such as invoices and certifications.

• Monitor project budgets, process invoices, and ensure timely payments.

• Support the procurement process by liaising with vendors and suppliers.

• Assist with the preparation and dissemination of regular project status reports.

• Provide logistical support, such as coordinating equipment deliveries or site services.

• Ensure compliance with company and industry standards and regulations.

• Manage and archive project-related correspondence.

• Using the scope provided by the project manager to compile and issue Subcontract Agreements and Purchase Orders through Procore and Docusign.
• Request outstanding paperwork for subcontractors/suppliers (insurance, signed documents, Submittals, W9s, etc.)
• Track subcontracts, purchase orders, in Procore and Spectrum
• Coordinate with the Project Manager to write Change Requests and issue Owner/Subcontractor Change Orders
• Print and scan plans as needed
• Review Exception Reports and follow up with subcontractors and suppliers regarding outstanding and unexecuted documents
• Maintain electronic and hard project files in the office and at the job
• Provide correspondence with owners, where needed
• Assist the Project Manager with the preparation of monthly pay requests and obtaining subcontractor lien releases
• Prepare close-out manuals at the end of the job-warranties, contract confirmations, O&M manuals, etc.
• Collect and review subcontractor insurance for compliance
• Perform other administrative tasks as required.

Requirements:

• Minimum of 1-2 years administrative experience within the construction industry.

• Proficient in MS Office Suite, with familiarity with construction management software.
• Prior Procore experience is an advantage.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills.

• Detail-oriented with a strong focus on accuracy.

• Ability to work effectively in a fast-paced environment.

• Knowledge of construction terminology and processes is preferred.

This position offers the opportunity to work in a dynamic construction environment. If you are a motivated individual passionate about construction administration, we encourage you to apply.

Pay and Benefits:

• Pay dependent on experience
• 401K matching
• Generous company contribution for health, vision, and dental insurance
• PTO