Administrative Services Officer - Office Executive Vice President and Provost

Administrative Services Officer – Office of the Executive Vice President and Provost

Join us to apply for the Administrative Services Officer – Office of the Executive Vice President and Provost role at The University of Texas at Austin
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The Office of the Executive Vice President and Provost seeks an Administrative Services Officer to provide financial and administrative support services to the portfolio of the Executive Vice President and Provost (EVPP). This position serves as the primary business point‑of‑contact for designated EVPP units, working closely with leadership, clients, and centralized teams to support operational success.

• Develop deep knowledge of the business needs of the assigned units; serve as primary point of contact for staff, faculty, and students for financial and administrative matters; research, evaluate, and resolve related issues; perform or delegate administrative processes needed for business operations, ensuring efficient operation and high‑quality customer service.
• Using delegated authority and in compliance with policies/procedures, initiate, review, and approve personnel requests, purchases, payments, and expense authorizations for business operations; advise leadership and clients of relevant administrative policies.
• Coordinate the production of administrative, financial, and gift reports in collaboration with centralized staff; assist leadership in drafting correspondence and collecting information; prepare invoices and collaborate with centralized staff to receive funds as needed.
• Review monthly reconciliation of department/position cost centers against anticipated budgets; assist leadership with the development of annual budgets as assigned.
• Coordinate operational aspects of the recruitment of faculty, administrator, staff, or student employees to support an exceptional candidate experience; arrange travel and communicate with candidates; initiate and monitor hiring, adjustments to appointments, and separation requests; assist with creating job descriptions and postings and managing positions; conduct onboarding and separation activities.
• Maintain lists, spreadsheets, and documents; manage files in accordance with university record‑retention policies; serve as liaison to university and outside offices for administrative matters; ensure compliance and consistency with university, EVPP, and unit policies, procedures, and systems.
• Provide backup/surge support for Academic Business Affairs colleagues; lead or participate in special projects; attend routine and ad hoc meetings; assess and recommend opportunities to improve processes and other related functions as assigned.

Bachelor’s degree and eight years of responsible level experience in program management, administrative management, and/or financial management,
or Master’s degree and six years of the above experience. Proven ability to prioritize responsibilities and manage concurrent projects while maintaining a high level of accuracy and attention to detail; ability to meet overlapping deadlines in a fast‑paced office environment; strong organizational, analytical, problem‑solving, critical‑thinking, interpersonal, oral communication, and writing skills; demonstrated experience providing exceptional customer service; ability to perform work independently and manage confidential information with tact and discretion;

proficiency using digital resources including Outlook, Microsoft Word, Excel, database programs, and standard office equipment.

Experience working in higher education within an academic environment; innovative, self‑starter, highly collaborative, adaptable to changing priorities and environments, responsive to feedback, and works well both independently and as part of a team; skilled at interacting with a variety of constituents/clients; experience with DEFINE, Workday business processes, Docu Sign, and Smartsheet; familiarity with UT policies and procedures; knowledge of university resources and organizational structure;

experience with the university’s Human Resources policies and procedures.

$70,000 + depending on…