Legal Project Assistant

Overview|

Job Description At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Legal Project Assistant to join the firm. The Legal Project Assistant is responsible for providing documentation and staff support services to lawyers, paralegals, legal secretaries, and others.

Lawyers, administrative staff, and legal support staff

• Review correspondence for reporting to clients
• Proofread and check received communications for accuracy
• Compile department related documents
• Retrieve documents from court files, libraries, or other public agencies
• Attend and assist with document productions
• Prepare and maintain department records and reports
• Prepare transmittal letters and maintain a chronological file
• Prepare large mailings and assist with court filings
• Prepare online searches and filings
• Act as liaison between departments (office services, central records, etc.)

• Create and maintains case files
• Index and organize documents
• Prepare docket and status reports
• Assist with document coding analysis
• Assist with hearing or trial exhibit preparation, including illustrative exhibits and proofing quotes in briefs and memoranda
• Maintain status log of transcripts
• Maintain corporate records, minute books, and closing books
• Prepare and file annual reports and annual resolutions, including review of monthly reminder checklist
• Process invoices and work with Accounting on billing and payments
• Manage electronic filing and information retrieval

• High school diploma or equivalent
• Minimum of 1 year professional level work experience
• Previous experience in a client-services-oriented field preferred
• Excellent written and oral communication skills
• Excellent organizational ability, attention to detail, analytical skills, and initiative
• Ability to organize, prioritize assignments, and produce high volume of work quickly and accurately
• Ability to work under pressure and meet deadlines
• Knowledge of relevant legal procedures, statutes, and regulations
• Able to meet obligations with confidentiality, integrity, and sensitivity

• Be personable, articulate, knowledgeable, and professional in presenting oneself in a professional setting
• Willingness and ability to learn new skills
• Flexibility in dealing with simultaneous projects;
  Excellent organizational skills
• Attention to detail
• Ability to function with a high level of patience, tact, and diplomacy in handling any “complaint” situations
• Working knowledge of Microsoft products pertaining to the specific position, including, but not limited, to Outlook, Word, Excel, etc.
• Effective communication skills, both orally and written
• Strong initiative required
• Ability to work independently with minimal direct supervision;
  Due to the cyclical nature of the industry, demonstrated ability to work varying schedules to reflect the business needs of the firm
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Salary: $44,000 - $83,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The…