Subcontracts Administrator

A top commercial construction company has an exciting opening for a Subcontracts Administrator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.

This individual will support the Project Managers and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.

Duties

• Oversight, management and coordination of all downstream of all Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via Docu Sign.
• Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA.
• Review weekly subcontractor non-compliance and clear discrepancies.
• Create Project specific insurance certificates.
• Assist PMs and accounting in closing subcontracts and conducting contract audits.
• Produce and publish reports as required.
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
• Perform special projects and other assignments as requested by internal teams

Skills

• Previous construction industry experience
• Previous contract administration experience
• Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
• Familiarity with Vista Viewpoint, Build Ops and Docu Sign software
• Associate’s degree or higher
• Desires opportunity to expand level of support provided to internal teams
• Excellent judgment and critical thinking ability
• Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
• Strong organization skills and high level of attention to detail, including ability to identify errors and inconsistencies
• Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
• Intermediate level MS Word and MS Excel experience
• Self-motivated
• Strong work ethic

Qualified candidates please send resumes to a