TCEQ - Administrative Services Coordinator; TCEQ Water Supply Division

Position: TCEQ - Administrative Services Coordinator (TCEQ Water Supply Division Employees Only)

Organization

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) – Water Supply Division Employees Only )

Primary Location

Texas, Austin (Headquarters 582-HQAUS, 12100 Park 35 Circle, Austin, 78753)

Job Title

Administrative Services Coordinator (Administrative Assistant V)

Job Description

Are you an experienced Administrative Assistant V, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.

Key Responsibilities

• Provide and coordinate administrative support for assigned manager(s) and staff, including taking notes at meetings, coordinating meetings, tracking assignments, filing documents, preparing and finalizing correspondence and other documents, tracking travel expenditures, budget and other items, and facilitating the purchase of items.
• Coordinate the work of other administrative assistants and handle limited human resource functions.
• Assist the Division Travel Coordinator by preparing, reviewing, and tracking travel authorization requests and payments; entering travel information into databases and spreadsheets; answering travel‑related questions; maintaining travel files; assisting with the development of travel processes and procedures; and training others on travel‑related topics.
• Assist the Division Public Information Request Coordinator and Records Liaison in coordinating requirements related to program records, reviewing and locating records for Public Information Requests (PIRs), and supporting PIR processing.
• Assist with or lead special projects such as maintaining Share Net pages, Planner Tasks, Shift Schedules, creating special reports and other assignments; train and mentor technical and administrative staff on administrative processes and procedures.

Key Qualifications

• Experience with State of Texas travel requirements; purchasing/contract requirements; public information request requirements; and/or record management requirements.
• Experience or training in the use of Microsoft Planner, Microsoft Automate, Microsoft SharePoint, Microsoft Power BI.
• Experience writing and/or editing standard operating procedures or similar documents.
• Experience leading projects and/or gathering and documenting project or business requirements.
• Experience tracking documents, projects, budgets, procurements, travel, or assignments.
• Experience training others on administrative processes.
• Experience serving as an administrative assistant or similar position assigned to work directly for a mid-level or higher manager.

Required Education & Experience

• Graduation from a standard senior high school or its equivalent plus five years of full‑time experience providing administrative support in an office setting.
• Fifteen semester hours from an accredited college or university may substitute for each six months of required experience, with a maximum substitution of four years.
• OR two years as an Administrative Assistant IV at TCEQ.

Transcript / College Hours or Coursework

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

Current TCEQ Employees

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Administrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Administrative Assistant V series.

Work Schedule

Standard business hours are Monday‑Friday, 8:00 a.m. – 5:00 p.m.; individual and work‑group schedule determined by the Business Support/Water Supply Division.

Benefits

• Optional 401(k) and 457 plans
• Insurance:
  Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities

Condition of Employment

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239‑0102.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.

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