Executive Personal Assistant to CEO

Executive Personal Assistant (In-Person, Austin, TX)

Flighty is a 6-year-old, profitable, category‑leading travel technology company. The Founder & CEO is seeking a world‑class Executive Personal Assistant to provide seamless, in‑person support across business operations, household management, and personal life logistics.

• Calendar Ownership: Design a highly intentional, priority‑driven schedule; protect focus time; sequence days for maximum productivity.
• Inbox Management: Triage emails, draft responses, create templates, and maintain exceptionally tight response times.
• Travel Coordination: Plan detailed travel itineraries and contingencies, ensuring the CEO is always prepared.
• Meeting Prep & Follow‑Through: Prepare pre‑reads, talking points, research summaries, and post‑meeting notes.
• Company Operations: Coordinate cross‑functional priorities, assist with team events, recruit, and manage light HR operations.
• Document & Knowledge Management: Maintain clean, well‑structured internal systems – Drive, Docs, Sheets, SOPs, workflow templates.
• Light Content & Design: Draft polished internal and external communications and prepare clean slide decks.
• Project Management: Run checklists across CEO initiatives, track deadlines, and monitor execution.
• Support early operations for side projects, launches, or new initiatives.
• Research deep‑dive topics quickly and present clear, concise options.
• Light office errands like shipping, ordering furniture, and managing vendors.

• Assist in healthy eating, habits, mental breaks, and overall wellness.
• Coordinate medical, wellness, fitness, and personal appointments.
• Manage personal bills, returns, mail handling, online accounts, and DMV travel documents.
• Assist with travel planning for family trips and book concierge‑level logistics.
• Light personal shopping, errands, wardrobe organization, and gift sourcing.
• Plan small gatherings, dinners, celebrations, and home‑hosted events.

• Oversee home vendors: cleaners, handyman, gardener, contractors, and home services.
• Research new vendors for interior design, renovation, and appliances.
• Coordinate maintenance schedules, repairs, inventory, and light organization.
• Manage household accounts, bills, renewals, warranties, and subscriptions.
• Maintain documentation and shared checklists across households.
• Keep home environment guest‑ready and resolve issues proactively.

• Family vacations in August; coordinate with nanny and keep CEO on schedule.
• Occasional driving between locations and research activities, camps, tutors, or developmental programs as needed.

• Oversee vehicle maintenance, buying, selling, servicing, inspections, registration, fueling, and detailing.
• Run local errands: groceries, returns, event prep, pickups/drop‑offs around Austin.

• Manage monthly spending summary, coordinate accountant, and track receipts.
• Maintain organized documentation for LLCs, trusts, insurance, and personal records.
• Support light investment/asset coordination.

• The CEO’s time, focus, and energy are protected and maximized.
• Home and office environments run smoothly with minimal input required.
• Travel, calendars, inboxes, and operations remain proactive – not reactive.
• Details are handled flawlessly; communication is clean, calm, and consistent.
• The Executive Personal Assistant becomes a trusted partner operating with full ownership and judgment.

• 5+ years’ combined EA/PA experience – direct support to a founder, C‑level executive, or HNW individual.
• Experience at a startup, tech company, or within a founder’s life ecosystem.
• Long tenure and demonstrated loyalty, trustworthiness, and stability.
• High IQ + high EQ: calm, intuitive, anticipatory, and tactful.
• Extremely organized, detail‑driven, reliable, and solution‑oriented.
• Self‑directed operator who thrives in an early‑stage or fast‑moving environment.
• Exceptional communicator – clear, concise, direct, and professional.
• Comfortable working in‑person, hands‑on, and providing lifestyle + family support.
• Must have:
  Driver’s license
  , ability to…