Administrative Assistant - Centralized

Overview

Administrative Assistant, Centralized Support for OES Equipment. OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions.

• Maintaining positive working relationships with internal and external partners.
• Reconciling PO receivers via Coupa.
• Invoice processing via Coupa.
• Ensure timely payments of invoices to maintain accurate records and reporting.
• Creating and maintaining vendor and employee master files.
• Reviewing and reconciling customer statements and accounts.
• Receiving, placing, and filing customer orders and purchase orders.
• Maintaining internal and external relationships with vendors and employees, including solving issues and discrepancies.
• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.

• Excellent listening and communication skills.
• Intermediate proficiency in Microsoft Office Suite.
• Positive interpersonal skills with strong attention to detail.
• Ability to work in both a team environment and independently.
• Ability to thrive in a multitasking environment.
• Bilingual in Spanish is a plus.

• 1+ years of administrative experience is required.
• Construction supply and equipment industry knowledge is a plus.
• Experience with Coupa is preferred.

• Must be able to sit or stand for prolonged periods of time.
• Must be able to lift 15 pounds if needed.

• Location:
  
  Austin, TX
• Salary range: $ - $
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Construction and Civil Engineering