Workplace Experience Coordinator

At Solar Winds, we’re a people-first company. Our purpose is to enrich the lives of the people we serve—including our employees, customers, shareholders, partners, and communities. Join us in our mission to help customers accelerate business transformation with simple, powerful, and secure solutions.

The ideal candidate thrives in an innovative, fast‑paced environment and is collaborative, accountable, ready, and empathetic. We’re looking for individuals who believe they can accomplish more as a team and create lasting growth for themselves and others. We hire based on attitude, competency, and commitment. Solarians are ready to advance our world‑class solutions in a fast‑paced environment and accept the challenge to lead with purpose.

If you’re looking to build your career with an exceptional team, you’ve come to the right place. Join Solar Winds and grow with us!

We are a people‑first company, committed to enriching the lives of our employees, customers, partners, and communities. As part of our People Success team, the Workplace Experience (WE) Coordinator plays a central role in creating a seamless, welcoming and highly functional workplace environment for our hybrid workforce.

As part of the People Success team, this role supports day‑to‑day office operations, employee services, and onsite experience initiatives that foster connection, productivity, and a strong sense of belonging. The WE Coordinator is an important cultural ambassador, ensuring our physical spaces reflect our values and enable employees to do their best work. This position partners closely with Talent Success (TS), IT, Payroll, and other cross‑functional teams to ensure a consistent, people‑centered workplace experience.

• Manage daily office readiness, ensuring spaces are clean, stocked, welcoming, and operational.
• Act as the front‑of‑house ambassador, greeting employees and visitors warmly, providing concierge‑style support, and ensuring a professional guest experience.
• Support global culture‑related events and initiatives, including festivals, leadership visits, off‑sites, and onsite gatherings (room setup, décor, catering, equipment, post‑event logistics).
• Coordinate weekly lunches, snacks, and café services, liaising with vendors to ensure smooth delivery.
• Lead onboarding support for new Solarians, ensuring a seamless first‑week experience.

• Support the Culture Connectors in organizing and promoting community‑building events such as wellness programs, volunteer initiatives, and social gatherings.
• Serve on culture connector committees, providing logistical insights and fostering employee engagement.
• Partner with cross‑functional teams to reinforce company values through physical space and events.
• Promote employee well‑being through ergonomic workspace setups, wellness activities, and healthy refreshment options.

• Oversee facilities operations, including workspace moves, reconfigurations, repairs, and vendor coordination.
• Maintain and improve facilities‑related policies, procedures, health and safety plans, compliance standards, and inspections.
• Manage security badge/key systems and office administration back‑up.
• Monitor and maintain inventory of office supplies and furniture; coordinate replenishments and storage.
• Support sustainability initiatives such as recycling programs, energy efficiency, and green office practices.
• Manage workspace booking systems (hoteling, desk reservations) and occupancy tracking tools.
• Partner with IT to ensure seamless technology support in shared spaces.
• Track and report on workplace metrics (attendance, space utilization, event participation).
• Gather employee feedback to improve services and measure satisfaction.
• Identify trends and propose process improvements for efficiency and employee experience.

• Coordinate courier intake/outbound shipments, document delivery between sites, and bank‑related tasks.
• Review invoices, expense reimbursements, and vendor contracts to ensure timely payment and compliance.
• Provide back‑up support for…