Executive Assistant

Executive Assistant

As the Executive Assistant to the CMO and CPO, you will be pivotal in supporting them as they transition into their new positions s is an exciting opportunity to assist key leaders in joining our organization, ensuring a smooth integration into the company while managing day-to-day administrative tasks. Your focus will be on efficiency, confidentiality, and proactive support. This role offers high visibility within the organization and requires discretion to handle complex and confidential matters.

• Manage the CPO/CMO’s dynamic calendar, prioritizing and rescheduling meetings as needed to ensure efficient time management.
• Oversee domestic and international travel arrangements, including visas and documentation, to support the CPO/CMO’s busy travel schedule.
• Ensure smooth communication between the CPO/CMO, Chief of Staff, and internal departments, demonstrating leadership to maintain credibility, trust, and support across the organization.
• Work closely and effectively with the CPO/CMO’s and Chief of Staff offices, anticipating needs and providing the highest level of proactive support to enable smooth operations.
• Develop and organize meeting materials, reports, and presentations, maintaining secure and organized records to support effective decision-making.
• Coordinate and plan meetings, conventions, and special events, negotiating services to ensure quality and cost-effectiveness.
• Track and reconcile the CPO/CMO’s expense reports using Concur, and develop and manage the department budget to ensure accurate and timely financial management.
• Work closely with the Executive Assistant (EA) team on board and earnings preparation, and provide back-up coverage as necessary to ensure seamless support during critical periods.
• Serve as the primary point of contact between the CPO/CMO and internal/external stakeholders, handling confidential matters with discretion.

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Excel, Word) to support various administrative tasks including email inbox management.
• Exceptional ability to manage multiple tasks efficiently and prioritize effectively in a fast‑paced environment.
• Strong verbal and written communication skills, with a focus on clarity and professionalism in all interactions.
• Ability to handle sensitive information with the utmost confidentiality, ensuring trust and integrity.
• Demonstrates initiative, anticipates needs, and independently resolves issues with minimal supervision.
• Flexible in managing changing priorities and occasional ambiguities, ensuring continued support.
• Maintains a meticulous approach to tasks, ensuring accuracy in all work.
• Works well with others and fosters a supportive, team‑oriented environment.
• Provides high‑quality service to internal and external stakeholders, ensuring their needs are met.
• Maintains composure and delivers high‑quality work under pressure, ensuring continued performance.

• 3+ years of experience supporting C‑Level executives
• Experience in a publicly traded company

• Bachelor’s degree in business or communications
• Experience with board interactions and video conferencing tool