Office Assistant

Base Pay Range

$60,000.00/yr - $85,000.00/yr

Company Overview

• Nulixir Inc., a nano‑biotechnology start‑up, is a VC‑backed B2B company that develops, manufactures and licenses intellectual property for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products.
• With 70+ patents, the technology finds applications across multiple verticals in food and beverage, including nootropics, energy stimulants, vitamins, probiotics and protein.
• Founded in 2019, the company brings together a team of CPG leaders, cancer researchers, U.S. attorneys and nutritionists, supported by a senior executive board from companies such as Pepsi, Danone, McKinsey & Company and Paine Schwartz Partners. Nulixir currently has 30+ employees with an experienced leadership team from ADM, Givaudan, Kerry and ex‑MBB consultants.

Position Overview

We are seeking a dynamic, organized and energetic Office Assistant to keep our Austin, TX headquarters running smoothly. In this fast‑paced environment, you will support multiple departments, coordinate events and drives, and help maintain a welcoming office culture.

Position Location

HQ facilities in the Austin, TX Metropolitan Area.

Responsibilities
1. Office Management

• Serve as the heart of the office, ensuring it runs like a well‑oiled machine.
• Maintain a clean, organized and welcoming environment for employees and visitors.
• Manage office supplies, inventory and equipment, ensuring everything is well‑stocked and functioning.

2. Administrative Support

• Provide comprehensive administrative support to various departments, including scheduling meetings, preparing documents and handling correspondence.
• Assist with planning and coordination of company events, meetings and employee activities.
• Handle incoming calls, emails and other communications with professionalism and efficiency.

3. Team Coordination

• Support onboarding for new hires, ensuring they have everything needed to get started smoothly.
• Coordinate travel arrangements, accommodations and itineraries for team members.
• Assist in managing office calendars and schedules, prioritizing tasks and ensuring deadlines are met.

4. Customer and Visitor Relations

• Greet and assist visitors, clients and partners with a friendly and professional demeanor.
• Manage the reception area, ensuring all guests feel welcomed and attended to.
• Serve as point of contact for office inquiries, providing information and directing them appropriately.

5. Special Projects

• Take initiative to lead and support projects that improve office efficiency and employee satisfaction.
• Collaborate with various teams to support company‑wide initiatives and events.
• Bring creativity and new ideas to enhance the office environment and culture.

Qualifications and Experience

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 2 years’ experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Positive attitude, passion for helping others and improving office operations.
• Ability to work independently and as part of a team in a fast‑paced environment.

Benefits

• Unique and diverse company culture shaped by autonomy, risk‑taking and discipline.
• Start‑up environment with flat hierarchy and rapid decision paths.
• Health, Dental and Vision insurance.
• Annual Performance Bonus.
• Stock options.

Core Values

• Sleeves Up – autonomy to own your role and drive impact.
• 100% Transparency – open feedback at all levels.
• Be Defiantly Great – achieve what others deem impossible.
• Unconditional Empathy – understand and meet real customer needs.
• Be the solution, not just the critic – ownership and collaboration.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative, Customer Service, General Business

Industries

Food and Beverage Services, Pharmaceutical Manufacturing, Biotechnology Research

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