Administrative Associate, College of Natural Sciences

Administrative Associate, College of Natural Sciences

The University of Texas at Austin invites applications for the Administrative Associate role in the College of Natural Sciences. This full‑time, Non‑Exempt position will begin on Jan 05, 2026.

Assist CNS Honors & Scholarships in financial planning, purchasing, event coordination, supervision of student employees and recruitment, and to advance our core mission of fostering wellness, belonging, and success for all students.

• Manage purchasing, payments, and office functions for CNS Honors Center.
• Manage events for CNS Honors Center, including scheduling, budgeting, expenses, vendor relations, customer service for all guests, and assist student organizations with funding and logistics.
• Work with the CNS Honors Center director on budget planning, track all expenditures, monitor accounts and ensure proper use of funds.
• Recruit, hire, train, and supervise student employees.
• Review CNS Honors Center program applications and assist in recruiting efforts.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

• 5 years of clerical experience with a High School Diploma, OR 1 year of experience at the Administrative Assistant level with a Bachelor’s Degree.
• Working knowledge of Excel and other Microsoft products, strong oral and written communication skills, detail‑oriented, and ability to prioritize tasks over the short‑ and long‑term landscapes.
• Relevant education and experience may be substituted as appropriate.

• Experience with event coordination.
• Supervisory experience.
• Experience with UT‑Austin tools used for budget management or other budget management tools.

$45,000 + depending on qualifications.

• Environmental Demands: may work around standard office conditions.
• Physical Tasks:
  Repetitive use of a keyboard at a workstation.

• Resume/CV
• 3 work references with contact information; at least one reference should be from a supervisor.
• Letter of interest

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, or (c) consistent with the contractor’s legal duty to furnish information.

If hired, you will be required to complete the federal Employment Eligibility Verification Form I‑9 and present acceptable documents to prove identity and authorization to work in the United States no later than the third day of employment. Failure to do so will result in loss of employment.

The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015.