Administration - Office Support

Support - Administration - Office Support

Join to apply for the Support - Administration - Office Support role at Avis Budget Group.

The Administrative Assistant provides comprehensive administrative support for the City Manager and Operations team, assisting with HR processes, vendor management, employee file management, project management, and reporting.

• Complete a broad variety of administrative tasks for the City Manager and Operations team.
• Research, prioritize, and follow up on incoming issues and concerns, including sensitive or confidential matters.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with tight deadlines approaching.
• Assist HR Partner with the coordination of new hire orientation and employee file generation.
• Receive, log, research, and distribute all litigation‑related correspondence, summonses, etc. to the appropriate manager or HR Partner.
• Ensure vendor accounts are paid and kept up‑to‑date through Oracle System Management.
• Manage direct and indirect vendor relationships.
• Assist Management Team and hourly employees with expense reports.
• Manage company assets including but not limited to: computer equipment, uniforms, office supplies, vehicle cleaning and maintenance supplies.
• Help ensure the integrity of the fleet by being the point of contact for our employee/vendor badge system.
• Manage employee file management throughout employment lifecycle.
• Participate in Human Resources related compliance projects.
• Assist management in scheduling and running organizational meetings.
• Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
• Assist in managing special projects; project management skills necessary.
• Provide a variety of reports to location managers.
• Assist with operational support for customer recovery.
• Provide confidential administrative and clerical support to the location's District Manager and HR Partner.
• Perform other duties as assigned.

• Previous experience in an administrative role within a matrix organization.
• Strong Microsoft Excel skills necessary.
• Exceptional verbal and written communication skills.
• Ability to multi‑task in a fast‑paced environment.
• This position requires regular, on‑site presence and cannot be performed remotely.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require.

Avis Budget Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.

Austin, Texas, United States of America.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Information Technology
• Industry: Travel Arrangements