Administrative Assistant

Benefits:

• Life Insurance
• Short Term Disability Insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Full-Time hourly position with benefits as follows: PTO, Health, Dental, Vision, Short-term disability and Life Insurance all available after 60 days; eligible for the 401k with % match after 1 Year.

• Outgoing and professional
• Proficiency with MS Office (Word, Excel, Outlook)
• Self-Starter with good organization and prioritization skills
• Good written and verbal communication skills
• Bi-lingual a plus but not required.

Below is a list of duties that you may be asked to perform but the position is considered flexible and duties can be vary as needed by the team.

• Greet guests & answer phones
• Open & distribute mail
• Scan receipts & light filing
• Calendar Management for partners & admin
• Meetings: run agenda, zoom set up, meals/refreshments, taking & distributing notes
• Planning & coordinating & catering company events: happy hours, team building, holiday parties, and in person client meetings.
• General office & breakroom tidiness
• Office supplies orders, inventory & organization
• Maintain Coffee Machine & supplies.
• Weekly HEB order for employee kitchen & occasional Costco run.
• Water office plants
• Assist with coordinating office maintenance/repair services
• Setup employee workstations & coordinate with IT support

• Email management, online payments & receipts for COA permits
• Assist in preparing reports & applications, downloading documents, and compiling checklist items.
• Arranging delivery of documents: USPS Certified mail, courier orders, print services, hand delivery to Travis County Tax office and COA Permitting & Development Center.

• Order lunches
• Pickup/drop off dry cleaning
• Amazon returns
• Schedule vehicle maintenance
• Other miscellaneous errands