Senior Administrative Program Coordinator

Senior Administrative Program Coordinator

Senior Administrative Program Coordinator

Charles A Dana Center

All Applicants

40

Exempt

Nov 04, 2025

Expected to Continue

PICKLE RESEARCH CAMPUS

Purpose This position supports Dana Center teams that support educators, administrators, and policymakers in creating seamless transitions throughout the K‑16 system for all students. It plans and coordinates all logistical details for events, including in‑person and virtual meetings, webinars, conferences, and special events across the United States. It assists with the creation of external and internal websites for projects and clients and uses project management processes and tools to streamline and improve operations.

It leads communication between administrative, communications, research, and evaluation teams to address needs and establish protocols.

• Plan and coordinate all logistical details for events, including in‑person and virtual meetings, webinars, conferences, and special events using the Smartsheet online platform.
• Participate in cross‑functional projects, support the development of resources, manage organizational calendars, capture project milestones, track invoices, submit purchase orders, review vendor contracts, and use other project‑management tools.
• Facilitate communication among Dana Center staff, external service providers, and consumers of services, resolving or redirecting issues in a timely fashion and drafting responses as appropriate.
• Participate in processes designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness.

• Bachelor’s degree and minimum five years of experience in project coordination or administration.
• Proven ability to plan, prioritize, and manage multiple tasks efficiently in a fast‑paced environment.
• Exceptional attention to detail, sound judgment, and strong problem‑solving capabilities.
• Strong interpersonal skills with the ability to collaborate across teams and engage internal and external stakeholders.
• Skilled in proofreading and editing, with a focus on maintaining consistency in format and style.
• Experience coordinating events and utilizing web‑conferencing platforms.
• Flexible and adaptable to evolving priorities and working styles.

• Proficient in Smartsheets, Canvas, Qualtrics, and Zoom for project coordination, data collection, and virtual collaboration.
• Skilled in advanced MS PowerPoint features, including animations, transitions, and custom formatting for impactful presentations.
• Experienced in building dynamic Excel templates using formulas, data validation, and sorting/filtering tools to streamline data analysis.
• Adaptable at navigating and integrating multiple digital platforms to support efficient workflow and communication across teams.
• Bilingual in English and Spanish.

Salary Range $60,000 + depending on qualifications

Working Conditions

• May work around standard office condition.
• Repetitive use of a keyboard at a workstation.
• Position may be considered for a hybrid work environment at the discretion of the Dana Center.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest

Relevant education and experience may be substituted as appropriate.

Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency The University of Texas at Austin will not discharge…