Executive Assistant to CEO; Austin, TX

Executive Assistant to the CEO (Austin, TX)

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi‑Fi®. Our vision is to connect everyone and everything, everywhere.

Behind Wi‑Fi’s worldwide ubiquity and accessibility is Wi‑Fi Alliance – the trusted leader for the Wi‑Fi industry for 25 years. Among associations, we are widely regarded as the gold standard for identifying market needs and aligning our work to deliver on those opportunities. Wi‑Fi Alliance eliminates barriers around technology adoption that would otherwise limit the potential of Wi‑Fi, setting a benchmark for Wi‑Fi excellence that users, industries, and governments trust.

Our organization has proven its ability to accelerate adoption and time to market for Wi‑Fi technologies. Wi‑Fi Alliance offers a collaborative environment where our members actively identify emerging requirements and work together to bring technologies and solutions rapidly to market. Wi‑Fi Alliance is the forum where industry problems are solved, and where challenges are anticipated and solutions are identified before issues ever reach Wi‑Fi devices.

Wi‑Fi Alliance removes obstacles to success, allowing our members to leverage our proven processes and focus their attention on technology innovation. In all we do, we are deeply invested in the long‑term success of Wi‑Fi andour members .

Wi‑Fi Alliance work includes the development of Wi‑Fi technologies, requirements, and programs that promote a robust global Wi‑Fi ecosystem. We are strong advocates in preserving unlicensed spectrum for Wi‑Fi and are active in industry thought leadership and global marketing.

Wi‑Fi Alliance seeks an Executive Assistant to the CEO to provide high‑level administrative and operational support. This role requires a proactive, organized professional who can manage multiple priorities, maintain strict confidentiality, and ensure smooth communication across teams, board members, and external stakeholders.

The Executive Assistant acts as a gatekeeper and liaison, enabling the CEO to focus on strategic initiatives. The ideal candidate thrives in a fast‑paced environment, demonstrates professionalism and attention to detail, and anticipates needs before they arise.

• Maintain the CEO’s complex calendar, prioritizing competing demands
• Schedule Domestic and International travel for the CEO, process travel and expense reimbursement requests
• Assist the Board of Directors with scheduling and other administrative needs, such as drafting and publishing meeting minutes
• Ensure the CEO remains informed of significant dates and events, such as project timelines, travel requirements, and other critical information
• Plan and coordinate Executive Team offsite meetings and associated activities
• Perform special projects as assigned

• 5-7 years of executive support experience supporting C‑suite or high‑level executives
• Experience providing support to a Board of Directors, preferred
• Event planning experience, preferred
• General knowledge of Technology Industry and/or Trade Association operations and governance, preferred
• Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), video conferencing tools (Zoom), and Web applications
• Familiarity with CRM (Salesforce), Concur (Expense Reporting) and Association Management systems (Causeway), preferred

• Exceptional calendar management, including complex scheduling, prioritization, and resolving conflicts proactively
• Strong travel planning skills (domestic and international), including detailed itineraries, logistics coordination, and contingency planning
• Demonstrates exceptional attention to detail, ensuring all correspondence, documents, and deliverables are accurate, complete, and error‑free
• Ability to anticipate needs, identify gaps, and recommend improvements without prompting
• Clear, concise written and verbal communication tailored to audience and context
• Professional, polished, and diplomatic in all interactions with internal and external stakeholders
• Strong follow‑through: ensures commitments are tracked and completed on time
• Strong digital literacy and willingness to learn new systems quickly
• Main…