Course Scheduler

Job Posting

Title:

Course Scheduler

• Hiring Department: Department of Geography and the Environment
• Position Open To: All Applicants
• Weekly Scheduled
  
  Hours:
  
  40
• FLSA Status: Non-Exempt
• Earliest
  
  Start Date:
  
  Nov 01, 2025
• Position Duration: Expected to Continue
• Location: UT MAIN CAMPUS

The Course Scheduler is responsible for managing the department's academic scheduling operations, ensuring compliance with university policies and state mandates. This role coordinates course offerings, final exams, and curriculum updates while supporting faculty and liaising with administrative units. Additional duties include overseeing publicity and event coordination, maintaining academic records, and supporting undergraduate program development. The position also contributes to website management and student engagement through surveys and departmental outreach.

Strong organizational, communication, and technical skills are essential.

• COURSE SCHEDULER:
  Solicit course preferences through web‑based surveys (Qualtrics), submit Course Schedule Update (CSU) forms, ensure syllabi are posted to comply with HB2504, manage core curriculum, coordinate course instructor surveys, schedule final exams, maintain academic forms. Administer Qualtrics surveys to graduating students for program improvement and the Trac Dat report.
• OFFICE ADMINISTRATION:
  Administer the department website, supervise GIS equipment checkout, and complete office, break room and lab equipment inventory.
• PUBLICITY/EVENT COORDINATION:
  Generate original content for research spotlights and news items, update the annual PR calendar, develop relationships with University Public Affairs and UT publications to promote department events and activities, design posters (InDesign, Adobe Illustrator, Photoshop). Support undergraduate GRG Society and Graduate Association of Geography and the Environment student groups with events and publicity. Coordinate the regular colloquium series.
• UNDERGRADUATE COORDINATOR:
  Collaborate with the Undergraduate Curriculum Committee and for all GRG/SUS curriculum and inventory/catalog updates. Serve as liaison with advisors, staff, and faculty in other academic units to set up GRG/SUS cross‑listings, collaborate with EVS and SUS Studies directors, and advise on student internship opportunities and promotion of the major. Review and submit individual instruction grades to the Office of the Registrar and assist faculty with grade changes.
  
  Update FaSET.

• Bachelor's Degree
• At least 3 years of clerical experience with a minimum of 1 year at the Administrative Assistant or Administrative Associate level.
• Relevant education and experience may be substituted as appropriate.

• Four or more years of experience at the Administrative Assistant level.
• Experience working in a university setting.
• Ability to work independently.
• Proficiency with Microsoft Office.
• Ability to multi‑task and analyze processes and policies.
• Attention to detail and persistence in following through with tasks.
• Ability to work collaboratively with faculty and staff to complete objectives.
• Efficient and reliable when working with minimal supervision.
• Demonstrated excellent interpersonal communication skills, both oral and written, and professional demeanor.

$60,400

• Usual office environment
• Individual office

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and…