Project Administrator

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McCarthy Building Companies, Inc. is America's premier, 100% employee‑owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide‑ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, from the earliest stages of design through construction and beyond project completion.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high‑performing individuals and teams, supported by award‑winning training programs, a best‑in‑class Total Rewards benefits program, and a commitment to an inclusive, connected culture rooted in our values:
Genuine. We, Not I. All In.

• Live Our Core Values:
  We do whatever it takes to deliver on our promises with honesty and integrity.
• Employee Owned:
  We are personally invested in building the things people need in our communities.
• Feel Like a Family:
  We value genuine connections and help each other succeed in an inclusive environment.
• Builders:
  We respect the work we do and everyone who helps make it happen safely.

McCarthy is seeking a Project Administrator to join our team and help support jobsites in the Austin area. The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep projects running smoothly. The role works in conjunction with Project teams in a very fast‑paced environment.

• Assist staff in project closeout responsibilities, including archiving files.
• Become familiar with and utilize field and job cost procedures.
• Keep project directory, master file index, and subcontractor index updated and current.
• Maintain filing system (job site requirements and distribution of division office copies).
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Open and distribute all incoming mail to project staff and respective division offices and package/distribute outgoing mail.
• Answer/direct incoming calls and take messages as necessary.

• Assist project staff with accounting and maintenance of cost reports.
• Set up vendor accounts for the field office as required.
• Process (or assist in processing) weekly payroll.
• Assemble monthly pay requests to owner.
• Process monthly billings from subcontractors.
• Assist project staff with maintaining project management database.

• Produce manpower summary reports (from daily logs furnished by superintendent).
• Assist staff in assembling progress reports to the owner.
• Process new hire trade employees according to policies and procedure manual.
• Track and maintain subcontractor and supplier records/requirements.
• Assist staff in maintaining the project management database.

• Must have 4+ years clerical/administrative experience, preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.).
• Must be able to work in a fast‑paced office environment, able to multi‑task, meet critical deadlines with eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization.
• Experience with Oracle a plus.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industry: Construction