Lead Executive Assistant

An Amazing Career Opportunity for a Lead Executive Assistant!!

Location: Austin, TX

Job : 42148

The Lead Executive Assistant is a trusted partner to our CEO and CFO, serving as the primary point of contact for internal and external matters while driving consistency and efficiency across the global executive support team. This highly visible role requires a proactive, resourceful, and detail-oriented professional with exceptional judgment, communication, and organizational skills. Leading through influence, the Lead EA balances multiple priorities with discretion, supports complex projects from conception to completion, and champions process improvements that enhance organizational effectiveness — all while embodying a positive, customer-focused, and solutions-driven mindset.

HID powers the trusted identities of the world's people, places, and things, allowing people to transact safely, work productively and travel freely. We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here:  and

As our Lead Executive Assistant, you'll support HID's success by:

• Providing administrative, travel, calendar, and team support to CEO and CFO.
• Providing support of liaison, communication, and team meetings, to the CEO and CFO team members.
• Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling.
• Building and maintaining the yearly executive calendar.
• Planning and coordinating major offsite meetings, events and Executive travel.
• Arranging domestic and international travel schedule and reservations;
  Preparing expense reports and ensure submission in a timely fashion
• Reviewing and answering email and inquiries and determining if executive action is required
• Taking a leadership role with staff meeting agendas and driving focus and action items follow up.
• Managing assigned projects effectively from initiation to completion.
• Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives.
• Collaborating with the global executive support team by sharing information, leading monthly best-practice training, and fostering a culture of continuous improvement.
• Maintaining governance and avenues for information sharing and processing improvements across the global executive support team.

• Bachelor's degree in business administration or similar field
• 8+ years experience supporting leadership or executive teams
• 5+ years experience supporting CEO and CFO required
• Experience working across multiple time zones in a matrixed, global organization
• Advanced skills with O365 collaborative tools (Outlook, Teams, One Note, SharePoint, etc.)
• Experience with travel & expense software (ex: Concur)
• Solution oriented with the ability to distill the big picture into actionable items.
• Tolerance for ambiguity
• Be accountable for results and transparent around deadlines and deliverables
• Excellent time management skills and ability to multi-task and prioritize work
• Communication with all levels of the organization
• Maintain confidentiality around sensitive information
• Motivation and willingness to learn
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
• Advanced emotional intelligence in areas of confidentiality, responsibility, and accepting feedback
• Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality
• Strong team player who thrives in working both cross functionally and globally
• Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

• Competitive salary and rewards package
• Competitive benefits and annual leave offering, allowing for work-life balance
• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

• Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don't need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas,…