Accounting Clerk

Under close supervision, performs clerical accounting functions in accordance with standard policies and procedures. Reconciles accounting spreadsheets and bank accounts, posts information to general or subsidiary ledgers, processes payments and cash receipts, and prepares accounting reports. May carry out clerical accounting functions related to the collection of delinquent tax accounts or court fine and fee accounts to bring into compliance with the various property tax or criminal justice system laws, requirements and regulations.

This is the first in a series of a two clerical and paraprofessional accounting-related job classifications within the Finance job family. Incumbents typically perform routine clerical and administrative accounting functions that require application of basic standard bookkeeping and accounting theories, principles and techniques, and require the appropriate skill levels including basic skill levels in computer, analytical and communication skills. This classification typically performs duties at a department or office level.

This classification may require a flexible work schedule in order to meet the needs of the department.

• Provides quality customer service.
• Assists with disbursement and armored car services.
• Receives, processes and records cash, check or fund payments. Verifies amount received is correct, issues receipt and enters and records transactions into accounting system. Computes charges and refunds. Identifies delinquent accounts and insufficient payments. Responds to accounting inquiries and prepares and issues related correspondence.
• Establishes and maintains a variety of accounts, including posting receipts, disbursements and other accounting transactions to appropriate ledgers and journals. Verifies receipts and/or cash register tapes to checks and cash received, identifies errors, and makes necessary corrections. Reconciles account ledgers and ensures that accounts balance.
• Prepares deposits to send to bank. Executes wire transfer slips or prepares deposits for submission to County Treasurer. Verifies completion of funds transactions to appropriate entity. Processes checks returned for insufficient funds for collection and makes necessary adjustments to accounting records.
• Receives, processes and verifies purchase orders for payment of bills. Processes and reviews invoices for payment. May prepare purchase order or check to vendor, call vendors for quotes, enter requisitions, and receive items into the financial system.
• Reconciles simple bank statements, ledger balances and other accounting transactions. Refers problem transactions to higher level staff for assistance and problem resolution. Maintains a filing system of canceled checks, bank statements and other documentation. May monitor funds or line item budget balances and expenditures to ensure budget does not exceed budgeted line items.
• Prepares periodic financial reports reflecting receipts, disbursements, ledger balances and other accounting transactions. Collects, analyzes and summarizes accounting information. Produces various spreadsheets and reports using established or other formats.
• May specialize in collection of delinquent court fines and fees, including receiving payments, determining appropriate accounts to apply payment, posting monies to accounts and tracking in automated system, communicating basic information to clients, preparing and sending collections correspondence, and compiling daily collections reports for supervisory review. May also include interviewing and communicating with defendants regarding financial status, calculating fees and investigating, evaluating and verifying applications for extension of time for payment of fines and/or court costs.
  
  May negotiate and grant or deny an application based on defendant's financial resources.
• May determine a payment schedule if an extension of time for payment is granted, distribute applications for extension of time for payment, establish and maintain a system for reviewing delinquency, monitor delinquent accounts, contact defendants regarding delinquent accounts and process for non-compliance. May issue and mail notices on delinquent accounts.
• May prepare reports on delinquent accounts and other relevant information and submit for review and required action. May request that warrants be prepared based on court orders.
• May process and/or audit payroll, travel, or other administrative accounting transactions.
• May prepare and process Treasurer warrant funds. May process funds for State agencies and disbursements for outside jurisdictions.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.
• Performs other job-related duties as assigned.

High School diploma or G.E.D. AND two (2) years of relevant bookkeeping/accounting experience.

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education…