Accountant III; Accounts Payable​/Travel Coordinator

Overview

NOTE:

This posting is open until filled. TABC is unable to provide sponsorship for work visas. All candidates must be approved to work in the United States by E-Verify and must present the needed documentation upon request. All interviews will be in-person at the Austin Headquarters Building.

Performs complex (Journey-level) accounting work. Work involves preparing financial statements, records, documents, and reports; assists with establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and assists with the development and review of procedures, policies, rules, and regulations. Specializes in State of Texas Accounts Payable processes and guidelines. Trains staff and provides guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

• 40% Serves as Travel Coordinator for the agency.
  • Manages the processing of agency central billing travel accounts payable obligations, special processing, and accounting adjustments.
  • Coordinates and oversees all lodging and airfare reservations for agency personnel and oversees all rental car reservations for Headquarters personnel.
  • Monitors, prepares, researches, and analyzes accounting travel transactions to ensure compliance with Comptroller Travel guidelines and monitors and makes necessary corrections and/or reconciliation adjustments for payment processing.
  • Performs daily review and processing of travel reimbursements in CAPPS Financials system for approval.
• 20% Classifies, codes, posts, and balances financial and accounting documents and records in CAPPS Financials and USAS.
  • Prepares financial statements, reports, schedules, and exhibits; prepares and audits general journal entries; and prepares and audits payment, cash, purchase, travel, and related vouchers.
  • Checks accounting operations in progress, and reviews and audits completed financial records for accuracy and conformance with legal and departmental procedures and regulations and makes correcting entries as needed.
• 20% Maintains adequate records of expenditures, funds, appropriations, and expenses.
  • Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes.
  • Maintains and determines the accuracy and reliability of agency accounting records, such as expenditure, fund, appropriation, and expense records; and ensures that agency assets are accounted properly.
  • Maintains systems and controls necessary to provide accurate accounts of expenditures and budget balances for agency programs.
• 15% Assists in planning procedures and regulations to control the disbursement of allocated funds and in preparing letters of instruction, manual revisions, and related forms as necessary.
  • May assist in planning accounting and administrative support work procedures.
  • May instruct staff on the maintenance of accounting records on expenditures and the posting of adjustments.
  • May provide guidance to others.
• 5% Performs other duties as assigned.

Education: Graduation from an accredited four-year college or university with major coursework in accounting, finance, or related field.

Experience: Two (2) years of full-time state work experience in accounting or financial operations experience.

Applicable Substitutions: Experience and education may be substituted for one another.

OR Graduation from a standard senior high school or equivalent; and
Six (6) years of full-time state work experience in accounting or financial operations experience.

Knowledge: Knowledge of governmental accounting; budget control methods, policies, and procedures; and laws and regulations pertaining to financial operations.

Skills: Skill in the use of office equipment and computer software to include calculators, USAS, TINS, CAPPS, Word, and Excel.

Abilities: Ability to interpret and apply accounting theory to transactions, to work accurately with numerical detail, and to analyze, consolidate, and interpret accounting data. Ability to analyze, recommend, and test improvements, adaptations, or revisions to the accounting system and accompanying procedures. Ability to work accurately with attention to detail and be able to meet strict deadlines. Ability to plan, coordinate and prioritize workflow to accommodate monthly reporting and additional timelines.

Ability to communicate effectively orally and in writing and to provide guidance to others. Ability to maintain professional working relationships with agency personnel and the public.

Possess a valid Texas driver’s license, if applicable. Additional certifications may be required to be registered, certified, or licensed in a specialty area.

Travel Requirement
: 5%

Physical Requirements: This position functions in a standard office environment. Must be able to move around the office to access filing cabinets, office…