Accounting Administrator

Overview

JOB TITLE: Accounting Administrator

Summary: The Accounting Administrator is responsible for supporting daily accounting and financial operations, ensuring accurate and timely processing of transactions, adherence to policies and controls, and assisting in month-end / year-end close activities. This role interfaces with internal stakeholders, external vendors, and auditors.

• Process accounts payable: review invoices, validate, code, ensure approvals, post entries.
• Manage employee expense reports and corporate card transactions (review, reconcile, enforce policy).
• Maintain vendor master data: setup, updates, validation, coordinate vendor inquiries.
• Support general ledger (GL) posting and reconciliations (e.g., accruals, prepaids, suspense accounts).
• Assist with month-end and year-end close processes: preparing journal entries, supporting schedules, accruals, reconciliations.
• Prepare supporting documentation and schedules for audits (internal / external).
• Assist with financial reporting and analysis (variance analysis, ad hoc reports).
• Ensure compliance with accounting policies, internal controls, and regulatory standards.
• Participate in process improvement / automation initiatives.
• Coordinate and communicate with cross-functional teams (procurement, operations, tax) on accounting matters.
• Support cash posting, bank reconciliations, and intercompany accounting (if applicable).

• Bachelor's degree in accounting is preferred
• 1-3 years of accounting experience
• Strong knowledge of accounting fundamentals
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data functions)
• High attention to detail, accuracy, and analytical mindset
• Good organizational, time-management, and multitasking skills
• Strong communication (verbal / written) and interpersonal skills
• Ability to work both independently and as part of a team

• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention
• Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things
• Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly. Promotes a cooperative Safety Team environment culture of mutual…