Payroll Specialist

Overview

Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Performs moderately complex timekeeping and payroll functions. Assists with all payroll processing and timesheet review, as well as related payroll recording and reporting functions. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

• Processes payroll transaction in accordance with applicable regulations, policies, and procedures; researches critical transactions and recommends alternative solutions.
• Maintains appropriate payroll processing controls and assists with returned monies and payment cancellations.
• Communicates and coordinates with staff and external entities to research, explain and/or resolve complex payroll, leave, tax or retirement-related questions and issues; ensures the correct interpretation and application of various laws, codes, rules, accounting controls, and other matters pertaining to payroll operations.
• Processes payroll and verifies accuracy of hours to be paid.
• Assists with preparing system for payrolls, and completing the fiscal year end process.
• Provides assistance and responds to district/division time administrator and/or employees with functionality and procedural payroll questions and issues.
• Sets up work schedules and schedule overrides; enters awarded agency time, donated sick hours and military hours; reconciles and inserts time for terminated employees; reconciles leave without pay hours.
• Assists with longevity and benefit replacement payments, lump sum payments to eligible terminated employees, monthly overtime and comp time payments.
• Assists with audits on off cycle payrolls and may create/distribute Internal Revenue Service 941 returns.
• Performs other job duties as assigned.

Bachelor's Degree in business, public administration, finance, accounting, or a related discipline. Relevant work experience may be substituted for degree on a year-for-year basis.

1 year of experience in time and labor, payroll, accounting, or related work experience. (Experience can be satisfied by full-time or prorated part-time equivalent). Related graduate level education may be substituted for experience on a year-for-year basis.

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Proficiencies:

• Payroll processing and related reporting including 941 reporting, W-2 and 1099 processing
• Analyzing payroll projects and tasks, prioritizing goals and meeting payroll deadlines
• Time and labor, timekeeping and related reporting and resolution
• Maintaining effective working relationships with internal and external customers

Abilities:

• Adjust to changing workplace demands
• Maintain confidentiality and protect the privacy of state employees, taxpayers and other members of the public

Knowledge (Some knowledge):

• Human resources administrative practice and procedures
• Leave accounting practices and procedures
• Governmental and financial accounting principles and procedures
• State government accounting, generally accepted accounting principles and procedures, office practices, and governmental regulations applying to accounting records
• State and federal payroll rules, regulations and laws

• Sedentary work:
  Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Please read the standard conditions of employment for all positions. (TxDOT)

Austin, Texas, is home to SXSW, Austin City Limits (ACL), and various natural springs and parks. The Texas Department of Transportation (TxDOT) Financial Management Division seeks a Payroll Specialist. This posting reflects the role at our Stassney campus in Austin, with access to amenities and a diverse statewide workforce. For a complete list of total compensation and benefits, please visit the TxDOT careers site.

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

Equal Opportunity Employer information and applicant accommodations statements are available within the original posting for compliance purposes.