Accounts Payable

About the job

Owns the accounts payable inbox and performs daily processing of PO and non-PO invoices via 3‑way match and approval workflow. Ensures all invoices are coded and booked accurately and on time to support month‑end close. Partners with other members of AP team & AP Manager to identify process gaps and discuss continuous improvements.

• Daily processing of incoming invoices, bank transactions and credit notes
• Prepare payment proposals according to the internal regulations and within the agreed time frames
• Daily review of unapproved invoices and follow up for approvals
• GL Coding of incoming invoices consistent with accounting standards
• Follow up on statements – solicit invoices, determine underlying reasons for missing invoices
• Follow up on Received not invoiced transactions with vendors and incoming goods professionals to determine if product was received and why invoice has not been recorded
• Follow up on Unreceived Open POs to determine if PO needs to be canceled
• Ensure all invoices are entered timely, accurately, following consistent conventions for numbering, references, etc
• Prepare journal entries, reconciliations, and other accounting functions
• Record all disbursement transactions timely and accurately
• Follow up on payments that have not cleared the bank
• Prepare reports and projections based on detailed analysis
• Coordinate with other members of the finance team to review financial information and forecasts.
• Contribute to the elaboration and processing of the balance sheets and financial overviews
• Make proposals for the optimization of the accounting processes with the aim of guaranteeing the efficient operation of the department
• Understand key business unit operating metrics/drivers and measure performance to established metrics
• Clock in and out for every scheduled shift in a timely manner.

• Bachelor’s Degree Required in Accounting, Finance or related field
• Minimum of 1-3 years of experience in financial analysis and accounting
• Advanced Excel skills required, including pivot tables, vlookups, macros, etc
• Quick Books & MSD
  365 (for current & future)
• Ability to work independently in a confident, deliberate and productive manner. Ability to research issues and arrive at logical well‑documented analysis and conclusions
• Effective verbal and written communicator with both financial and non‑financial individuals

Now let's not forget our office!

We are located a beautiful high‑rise in the heart of downtown Austin that is very easy to access. Once you arrive at the 12th floor, you will be greeted by our bright and beautiful space with fantastic downtown views. You will love the friendly and energetic atmosphere of our office, along with the great perks we all enjoy immensely, such as free garage parking in our building that is safe and secure, fresh Starbucks coffee delivered daily, delicious catered lunches, and refrigerators stocked with all sorts of tasty cold drinks from which to choose.

We believe in our people and foster a supportive environment that develops and rewards performance and incentivizes long‑term career success.

• Competitive Salary
• Health, Vision, and Dental Insurance
• Company Paid Life Insurance
• Generous Paid Holidays
• Paid Volunteer Time
• Generous Paid Time Off and Rollover
• Company matching 401K and Retirement Savings Plans
• Employee Assistance Program
• Flexible working arrangements