AP Specialist

Architectural Surfaces is a worldwide leader in granite, marble, quartz, tile, and soapstone supply, operating in over thirty locations across the United States. We bring top‑quality natural stone at competitive prices to a diverse customer base, delivering responsive service and on‑time delivery.

As an Accounts Payable Specialist
, you will manage financial transactions, ensuring vendors are paid accurately and promptly. Your detail orientation and commitment to financial integrity will be essential for processing invoices, reconciling accounts, and collaborating with cross‑functional teams.

• Process and record accounts payable transactions, ensuring invoices are paid accurately, timely, and in compliance with Finance policies and procedures.
• Prepare payments by reconciling accounts, accruing expenses, requesting disbursements, and assigning account numbers.
• Respond to internal and external accounting inquiries and perform root‑cause analysis to resolve discrepancies.
• Process transactions within Stone Profits Systems ERP, including intercompany activity.
• Prepare payments via EFT, ACH, wire transfer, and check in accordance with vendor terms.
• Reconcile vendor statements and resolve discrepancies.
• Assist in EFT, ACH, wire transfers, and check printing in accordance with supplier and vendor payment terms.
• Assist in writing Standard Operating Procedures and controls as needed.
• Perform other duties as assigned.

• Accounts Payable Expertise
• Data Accuracy
• Time Management
• Financial Software Proficiency
• Communication Skills
• Problem Solving
• Team Collaboration
• Adaptability

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent analytical and problem‑solving skills with attention to detail.
• Proficiency in Microsoft Excel (reconciliations, lookups, basic analysis).
• Team player who can collaborate with other teams across the organization.
• Ability to maintain accurate records and handle confidential financial information.
• Strong interpersonal and communication skills with the ability to interact professionally across departments.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 3 years of accounts payable or related accounting experience.
• Experience with Stone Profits Systems ERP or similar ERP systems preferred.

• Fast‑paced office setting with a focus on teamwork and efficiency.
• Collaborative work spaces that encourage interaction and communication.
• Use of computers, accounting software, and office equipment.
• Regular interactions with colleagues, vendors, and internal stakeholders.

• Sitting for extended periods while working on a computer.
• Regular use of hands and fingers for data entry and paperwork.
• Occasional lifting of files and boxes weighing up to 20 pounds.
• Visual acuity to read documents, reports, and computer screens.
• High attention to detail and accuracy in processing financial transactions.
• Ability to prioritize and manage multiple tasks efficiently.
• Strong problem‑solving skills to resolve payment discrepancies.
• Effective communication and interpersonal skills for interactions with colleagues and vendors.
• Capacity to work under pressure and meet deadlines.

Architectural Surfaces participates in E‑Verify and is proud to be an equal‑opportunity employer.