Legal Corporate Assistant Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross‑jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

Assistant Manager Corporate Secretary Officer

Valencia

Corporate Solutions

Assistant Vice President 3

Full time Permanent

We’re looking for a detail‑oriented and proactive professional to play a key role in managing corporate governance and supporting high‑level decision‑making processes. In this role, you’ll collaborate with talented colleagues to deliver a wide range of administrative, compliance, and regulatory services for the Netherlands jurisdiction, supporting clients and their managers. This is an exciting opportunity to combine leadership, governance expertise, and client interaction in a dynamic, international environment.

• Guide and mentor junior colleagues, ensuring smooth day‑to‑day operations and fostering a collaborative team environment.

• Provide comprehensive support for board, committee, and shareholder meetings, including:
  • Preparing high‑quality meeting packs.
  • Coordinating with stakeholders to ensure all documents are accurate, complete, and properly approved.
  • Managing convening notices, agendas, proxies, and attendance lists in line with corporate and regulatory requirements.
  • Attending meetings to deliver real‑time Company Secretary (CoSec) support.
  • Drafting and reviewing meeting minutes, tracking action points, and ensuring timely execution and finalisation.

• Maintain seamless continuity between meetings by liaising with relevant parties and ensuring decisions are implemented as recorded in minutes.

• Prepare statutory documents such as articles of association/incorporation and maintain accurate records with the Chamber of Commerce.
• Handle corporate, regulatory, and tax filings, annual financial statements, fund capital calls/distributions, audits, and AML/KYC or AML/CFT processes.
• Conduct screenings in World‑Check and Reliant, prepare BRC forms, and manage bank account openings.
• Draft shareholder resolutions and manage documentation for company in corporations and liquidations.

• Maintain daily client communication and proactively identify governance issues before they arise.
• Support fund administration and CoSec tasks, including organising files, emails, and preparing documents.

• Develop and implement standardised documentation, processes, and procedures.
• Deliver accurate and timely information to stakeholders, meeting agreed deadlines.

• Bachelor’s degree in law or a related field.

• Fluent in English (C1/C2 level required).
• Dutch language skills are a strong plus.

• 2–5 years of post‑qualification experience as a paralegal, ideally within legal, financial, or corporate administration environments.

• Strong drafting skills for agendas, resolutions, minutes, reports, agreements, and other corporate documents.
• Solid working knowledge of MS Word, Excel, Outlook, and ability to quickly learn new systems.

• Experience with minute‑taking in corporate or legal settings.
• Familiarity with regulatory filings, AML/KYC processes, and corporate governance best practices.

• Exceptional attention to detail and accuracy in documentation and correspondence.
• Excellent time‑management and multitasking skills; ability to work under pressure and meet tight deadlines.

• High Visibility & Impact
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  Be part of a growing organization where your contributions are recognised and valued.
• Inclusive &…