Rural Longitudinal Integrated Clerkships Coordinator

University of Colorado Anschutz Medical Campus –
Department of Undergraduate Medical Education

Job Title:
Rural Longitudinal Integrated Clerkships Coordinator

Position #: –
Requisition #: 38524

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and other activities involving direct support of the educational mission of an academic unit.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

Reporting to the Curriculum Manager, this position will facilitate placement of students with preceptors, assist with preceptor development and serve as the Rural Longitudinal Integrated Curriculum (LIC) Coordinator.

• Collect student requests and contact preceptors/sites to arrange clinical practice sites for every block. This involves complex scheduling and balancing student preferences with preceptor availability.
• Work with UME Coordinators to ensure sites and students receive necessary paperwork and students complete required credentialing. Requires strong understanding of clinical site requirements.
• Ensure that new clinical sites/teachers are appropriately onboarded and familiar with the requirements of the rotation.
• Maintain communication with preceptors and site staff.
• Maintain system for tracking when preceptors teach students. Maintain database of current, past, and prospective preceptors and site information.
• Oversee collection of clinical faculty evaluations and work with the Clerkship Support Coordinator to prepare for grading meetings.
• Regularly review the preceptor and site evaluations to maintain high-quality teachers and sites and collect additional evaluation comments when necessary.

• Participate in recruitment and retention of preceptors.
• Develop working and professional relationships with preceptors, clinics, and hospitals to maintain and foster preceptor recruitment, development, and retention.
• Create materials for preceptor recruitment, overview of teaching benefits (e.g. library access, CMEs, tax credit), faculty appointment process, teaching responsibilities, teaching tips, etc.
• Assist with planning preceptor development workshops/conferences and preceptor recognition events.

• Assist the Rural LIC Director with all aspects of managing the student experience. Identify problems, develop solutions for the problems, and present problems and solutions to the LIC director.
• Facilitate complex student and faculty scheduling for clinical experiences requiring monthly coordination and distribution of schedules, and continuously update and communicate with faculty and students as conflicts and changes arise.
• Assist the Rural LIC director and other faculty in planning the year-long schedules of students' ambulatory clinical placements, inpatient immersions, on-call experiences, didactics, and assessments.
• Coordinate didactic schedules including scheduling speakers, logistics, and collection and compilation of student evaluations from didactics sessions, and coordinate with the LIC coordinators from UCH, VA, and CHCO to achieve the above for shared didactic content and speakers.
• Manage the Rural LIC Canvas website, including updating course materials and coordinating online quizzes, modules, and exams. Create grading forms for each course, schedule and proctor exams, provide support to the Rural LIC director and department liaisons, and enter and manage student data in various tracking systems.
• Coordinate distribution of student assessments throughout the year, assist students and faculty with the use of the online…