Events Coordinator ; Intermediate-Senior

University of Colorado Anschutz Medical Campus

Department:
School of Medicine - Orthopedics

Job Title:
Events Coordinator Open Rank (Intermediate-Senior)

Position #:  - Requisition #: 38717

This position is responsible for aspects of event and program management for the Department of Orthopedics. There are generally around 30 events annually that this position will organize and oversee, in addition to numerous one-time events and programs that the department wishes to host throughout the year. This position involves managing the following events and functions: dinners, receptions, residency and fellowship recruitment and graduation activities in partnership with the Education Team, residency and fellowship alumni events, and the department holiday party.

This position also involves managing a few multifaceted continuing education programs that involve anywhere from 20 to 200 attendees, including sponsors and speakers. These education programs range from a few hours in length to a few days in length. This position involves soliciting sponsor ships and arranging speaker travel in addition to event management duties. This position will act as onsite event support when necessary.

This position involves high-level project management while incorporating the fiscal policies of the School of Medicine and CU Medicine.

This position streamlines event registration and management by incorporating Cvent as the exclusive university registration platform and Marketing Cloud as the exclusive university communication platform.

• Necessary approval paperwork
• Registration site management
• Arranging speaker travel and accommodations
• Research and negotiate with venues, hotels, caterers, and other vendors for discounted rates, all while adhering to CU Anschutz, financial policies.
• Ensuring all onsite logistics are confirmed with vendors and venue

• Attendee and volunteer communication and management
• Managing committee planning meetings
• Manage communications with all speakers for events (including keynoters, lecturers, visiting professors) to ensure that they have necessary information, logistical, travel or technical support.

• Maintain knowledge of and comply with departmental and University fiscal policies when performing duties related to organizing events.
• Speedtype creation or activation
• Budget tracking
• Initiating post event debrief and budget review with faculty committee

Hybrid – this role is eligible for a hybrid schedule of some days per week on campus and as required for in-person meetings. Specific schedules will be determined by the hiring manager.

The University of Colorado, Department of Orthopedics is a recognized global leader in the field and Colorado's most trusted orthopedic group for adults and children.

Our unique position at the forefront of medical science, education, and practice innovation translates in real-time to the most advanced patient care, unmatched in Colorado and the Rocky Mountain Region.

From routine cases to the most complex, we treat every orthopedic condition including injuries and diseases of the bones, joints, nerves, tendons, ligaments, and muscles across many orthopedic specialties.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited…