Grants Manager and Program Evaluator

Overview

Grants Manager and Program Evaluator

University of Colorado Anschutz Medical Campus

Department:
Colorado Area Health Education Center

Job Title:
Grants Manager and Program Evaluator — Position # - Requisition: 37282

Job summary and responsibilities are provided below, including program evaluation, data systems and reporting, and grants management.

Program Evaluation and Support (50%)

• Serve as Program Evaluator for all COAHEC grants and programs and design and implement the evaluation plan and reports as required by HRSA and other grant-making agencies.
• Design and implement evaluation tools, processes, and indicators to evaluate COAHEC activities and programs, including pre- and post-tests, interviews, Rapid Cycle Quality Improvement (RCQI), and Plan-Do-Study-Act.
• Analyze data to inform quality program improvement and strategic planning.
• Create and submit compliance reports required by grantors, including HRSA, using data from the Program Office and supporting regions (e.g., APR, continuing education, pipeline participant tracking, interdisciplinary professional education, AHEC Scholar demographic and workforce data, clinical training placement data).
• Collaborate with the Business Manager and Director to ensure grant evaluation compliance.
• Work with Program Office staff and the Director to facilitate grant objectives.
• Create Formstack forms to collect data for individual programs.

Data Systems & Reporting (25%)

• Utilize Salesforce to manage and track program data, including participant demographics, activities, and outcomes.
• Maintain working knowledge of Salesforce processes (object and field creation, lightning pages, record types, custom settings, dashboards, page layouts, report creation, and some Flow processes).
• Use Formstack to build and distribute surveys and forms that support program evaluation and data collection.
• Monitor reporting requirements and update databases and data collection methods for HRSA and other grants.
• Produce custom reports and other data documentation upon request for the Director and Program Office.
• Review data to ensure compliance, accuracy, and completion.
• Meet with regional representatives regularly to communicate data expectations and review database entries.
• Provide technical support for evaluation tools and reports.

Grants Management (25%)

• Serve as the lead administrator for Colorado AHEC's HRSA grant, including managing timelines, deliverables, and compliance.
• Prepare and submit high-quality grant proposals with full lifecycle editing and writing support, create proposal work plans, manage timelines and milestones, and coordinate meetings and documents within sponsored program teams.
• Track proposal and grant requirements and outcomes using compliance matrices to ensure submissions and awards meet funding guidelines.
• Coordinate with regional centers and university partners to compile required reporting data and unify content across documents.
• Ensure timely submission of federal progress reports, budget justifications, and performance metrics.
• Collaborate with financial staff to monitor grant budgets, track expenditures, and ensure fiscal accountability.
• Research and identify new funding opportunities from federal, state, foundation, and philanthropic sources.
• Manage fundraising initiatives to expand program reach and sustainability.
• Work with the Business Manager and Office of Grants and Contracts to maintain grant budgets and subcontract payments.
• Collaborate with the Business Manager and Director to create grant management documents, including the Master Operating Contract and Subaward Agreements.

Hybrid

Minimum Qualifications

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, or a related field.
• 3–5 years of experience in grant administration and proposal writing, preferably with federal grants.
• At least 1 year of experience utilizing Salesforce for data management and reporting, preferably as an administrator.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

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