Research Services Entry Professional

Research Services Entry Professional Description

Department: OBGYN

Job Title:

Research Services Entry Professional
Requisition 38387

Subcontract Administration (30%)

• Coordinate subcontract proposal with the Pre‑Award Coordinator by preparing the Letter of Intent and Subrecipient Commitment Form and communicating directly with the subrecipient contacts.
• Upon award, process subcontract request form, complete Marketplace Requisition, and facilitate signatures through Purchase Order setup.
• Monitor invoicing requirements and communicate with Grants and Contracts Coordinator and PI on the progress of work completed.
• Process invoice payment on a regular basis and manage Purchase Order as necessary working with OGC Post Award Administrator and Grants and Contracts Coordinator.
• Perform regular subrecipient monitoring.
• Maintain a comprehensive database of subcontract agreements and invoicing status.

Pre‑Award Administration (30%)

• Formulate detailed budgets under guidance of Pre‑Award Coordinator for proposal submissions and post‑submission routings.
• Assist with negotiation with industry contracts to ensure all study activities are covered as written in the protocol.
• Work with PIs and Pre‑Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.
• Facilitate the execution of contracts and sub‑contracts.
• Assist with the preparation of project‑specific budgets, including proper application of F&A costs.
• Prepare progress reports in eRA Commons in collaboration with the PI.
• Coordinate all necessary information for Just‑In‑Time requests from the Office of Grants and Contracts and submit material within the required time frame.
• Process OGC Formstack for the review of amendments and modifications.

Post Award Administration (30%)

• Act as liaison between the UCD Office of Grants and Contracts and the Department.
• Review notice of grant award with PI, noting any special restrictions and establishing subcontracts with participating institutions.
• Apply negotiated budgets and terms, periodically reviewing study progress, including patient enrollment, generating accurate and timely invoices to sponsors, and performing cost transfers as necessary.
• Reconcile and analyze cash with sponsor balances against budget, expenses, and revenue.
• Assist with financial close‑out of sponsored projects as required by sponsoring agencies with UCD Office of Grants and Contracts.
• Anticipate the necessity of no‑cost extensions, carry‑forward, and continuations and facilitate these tasks as necessary.

Other Duties (10%)

• Develop and present educational content to Department research faculty, staff, and professional research assistants at quarterly research meetings, faculty meetings, and other relevant meetings as necessary.
• Develop original content for Department research edition newsletter, including advising research personnel on changing regulations and policies/procedures.
• Assist the Research Finance Manager with developing general research policies and procedures relating to clinical research and maintain SOPs relating to regulatory policies and procedures.
• Network with relevant University offices to build up the Department's Best Practices.
• Cross‑train with the other members of the team and provide service coverage when needed.
• Identify and participate in training opportunities to enhance knowledge in all areas of responsibilities.
• Other duties as assigned.

Hybrid – 3 days per week on campus, remaining days flexible for in‑person meetings.

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Disability, Life, Vision insurance
• 401(a) Retirement Plan – Employer contributes 10% of gross pay
• Paid Time Off:
  Accruals over the year
• Vacation: 22 days/year (maximum accrual 352 hours)
• Sick Days: 15 days/year (unlimited maximum accrual)
• Holiday Days: 10 days/year
• Tuition Benefit:
  Employees have access to all CU campuses
• ECO Pass:
  Reduced‑rate RTD Bus and light rail service

• A bachelor’s degree in public administration, business, business administration, finance, accounting, or healthcare administration from an accredited institution.
• Substitution: A combination of education and…