Research Services Entry Professional

Overview

University of Colorado Anschutz Medical Campus

Department: OBGYN

Job Title:
Research Services Entry Professional

Position  #:

- Requisition 38387

Job Summary: The Administrative Research Core (ARC) Grants Lifecycle Coordinator in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is a full-time position responsible for supporting the financial administration and compliance of the Department's research portfolio and interacts with over 120 active sponsored grants and contracts for all Ob-Gyn research programs (federal, foundation, industry, and internally-funded).

This position will also be responsible for the accurate organization of subcontract files for the Department of Obstetrics and Gynecology.

• Subcontract Administration: 30%
• Coordinate subcontract proposal along with Pre-Award Coordinator by preparing the Letter of Intent and Subrecipient Commitment Form and communicating directly with the subrecipient contacts.
• Upon award, process subcontract request form, complete Marketplace Requisition, and facilitate signatures through Purchase Order setup.
• Monitor invoicing requirements and communicate with Grants and Contracts Coordinator and PI on the progress of work completed.
• Process invoice payment on a regular basis and manage Purchase Order as necessary working with OGC Post Award Administrator and Grants and Contracts Coordinator.
• Maintain a comprehensive database of subcontract agreements and invoicing status.
• Pre-Award Administration: 30%
• Formulate detailed budgets under guidance of Pre-Award Coordinator for proposal submissions and after-the-fact routings.
• Assist with negotiation with industry contracts to ensure all study activities are covered as written in the protocol.
• Work with PIs and Pre-Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.
• Facilitate the execution of contracts and sub-contracts.
• Assist with the preparation of project-specific budgets, including proper application of F&A costs.
• Prepares progress reports in eRA Commons in collaboration with the PI.
• Coordinates all necessary information for Just-In-Time requests from the Office of Grants and Contracts and submits material within the required time frame.
• Processes OGC Formstack for the review of amendments and modifications.
• Post Award Administration: 30%
• Act as liaison between the UCD Office of Grants and Contracts and the Department.
• Review notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions.
• Understand and apply negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, generating accurate and timely invoices to Sponsors, and performing cost transfers as necessary.
• Completes actions to reconcile and analyze cash with sponsor balances against budget, expenses, and revenue.
• Assists with financial close-out of sponsored projects as required by sponsoring agencies with UCD Office of Grants and Contracts.
• Anticipate the necessity of no-cost extensions, carry forward, and continuations and facilitate these tasks as necessary.
• Other Duties: 10%
• Develops and presents educational content to Department research faculty, staff, and professional research assistants at quarterly research meetings, faculty meetings, and other relevant meetings as necessary.
• Develops original content for Department research edition newsletter, including advising research personnel on changing regulations and policies/procedures.
• Assists the Research Finance Manager with developing general research policies and procedures relating to clinical research and is independently responsible for development and maintenance of department SOPs relating to regulatory policies and procedures.
• Networks with relevant University offices to build up the Department's Best Practices.
• Cross-trains with the other members of the team and provides service coverage when needed.
• Identifies and participates in training opportunities to enhance knowledge in all areas of responsibilities.
• Other duties as assigned.

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 25th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive research portfolio of $25M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $12M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents.

Minimum Qualifications:

• A bachelor's degree in public administration, business, business administration, finance, accounting, healthcare administration, or a directly…