Support Specialist Executive

* Make a difference in the lives of real people every day
* Diverse community
* Competitive total compensation package
* Well-Funded General Employees Retirement Plan
* Light rail station minutes away
* On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
* Access to innovation work spaces
* Serves as the primary point of contact and liaison for the Breau Commander, managing the Commander’s schedule and coordinating internal and external engagements.
* Prepare, edit, and proofread memos, reports, presentations, and other documents.
* Coordinate and track bureau-level initiatives, meetings, and deadlines.
* Support project management and implementation of bureau initiatives.
* Maintain and organize confidential files, records, and correspondence.
* Facilitate internal communications and maintain effective working relationships with department personnel, community partners, other COA departments, and additional stakeholders.
* Coordinate logistics and documentation for meetings, bureau events, and bureau-related programs.
* Complete and maintain personnel orders and tracking documentation.
* Research, follow up, and document for internal investigations within Investigation units.
* Manage P-card transactions and bureau purchases and track bureau budget expenditures to ensure accurate financial records.
* Maintain operating equipment.
* Manages the care and functionality of Investigations’ facilities/spaces to maintain a safe and professional environment.
* Perform other duties as assigned by the supervisor, Commander, or command staff.
* Maintain bureau-related files.
* Take, prepare, and distribute minutes of meetings.
* Answer phone, e-mail, and in-person inquiries on behalf of personnel.
* Maintain facility repairs to include office spaces where investigations personnel work.
* Work with assigned personnel to maintain the bureau inventory.
* Coordinates and maintains contractors and vendors, to include billing.
* Maintain armory access report for specialized groups and submittal to city auditors.
* Coordinate with other support specialists within the bureau to ensure all units are supported.
* Supports the U-Visa Coordinator in all administrative functions, including researching, records management, correspondence, and logistical support.
* High school diploma or GED
* Minimum 3 years of experience in administrative support
* Experience supporting leadership, specifically in law enforcement, government, or public safety.
* Familiarity with department-specific systems, policies, and procedures.
* Familiarity with budgeting, procurement, and personnel process.

- Appropriate systems related to job duties and tasks. Including but not limited to:  
* Versadex  
* AIM  
* Hindsight (H4)  
* Share Point   
* TEAMS  
* Workday* Accurate and efficient typing and data entry skills.
* Strong interpersonal and verbal/written communication abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Ability to work independently and manage multiple priorities.
* Professionalism and discretion in handling confidential matters.
* Establish and maintain effective working relationships with employees and citizens.
* Communicate effectively verbally and in writing.
* Understand oral and written instructions.
* Handle stressful situations with tact and diplomacy.
* Work well under pressure and meet deadlines with little supervision.
* Work independently.
* Maintain confidentiality.
* Understand, interpret, and apply department or division policy and procedures.
* Plan, organize, and prioritize work assignments.
* Valid driver’s licenses
* CCIC/NCIC clearance
* Notary certificate (or ability to obtain)
* Competitive total compensation package
* Rich benefits package with low employee costs
* Generous paid leave program
* 100% funded Employee and Family Care Leave Program
* Retirement pension plan and 457b plans available
* Subsidized recreation center pass, on-site fitness centers and wellness programs
* Continued education and career advancement opportunities###

Application Requirements
* Please show all your employment history, including military service and related…