Project Administrator

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare.

At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

Intermountain Electric Inc. (IME) is seeking a Project Administrator I to join their growing team!

• Do you have the desire, skills, and proven strategy to be part of a winning team?
• Do you love the challenge of finding unique solutions for complex projects?
• Does the idea of growth and expansion motivate you?
• Are you a team player who is ready to take on the responsibility of a prime role in a growing company?

Then come join us at IME’s Headquarters in beautiful Denver, Colorado – one of the most sought‑after locations in the U.S. The beautiful mountains, skiing, hiking, and adventure are only part of Colorado’s allure. It is also home to many craft breweries, award‑winning restaurants, a cultural downtown scene and annual events and festivals.

We are seeking a detail‑oriented and organized team player to join our electrical construction team as a Project Administrator I. The ideal candidate will be responsible for financial and administrative processes throughout all phases of construction projects.

• Contract Administration:
  Review project contracts to ensure compliance with terms and conditions. Coordinate contract changes, amendments, and renewals as needed. Maintain accurate up‑to‑date contract records. Request insurance certificates, tax exemption certificates, and bonds as needed per contract.
• Collections:
  Assist with collection efforts to ensure timely payment from customers. Maintain accurate documentation of collection efforts.
• Subcontract & Payment Administration:
  Manage the invoices on‑hold report. Verify receipt of customer payment prior to subcontractor payment release. Ensure proper lien waivers are received and compliant before payment processing, obtain PM approval prior to releasing subcontractor payments.
• Subcontract & Document Control:
  Organize and e‑file project documentation for all project related documents, including contracts, plans, permits, and correspondence. Perform document control and quality assurance for a variety of complex documents, including documents that may be utilized in a legal setting. Ensure confidentiality and security of sensitive information. Route and track work authorizations and subcontracts in Docu Sign. Monitor status of outstanding agreements and follow up as needed.
• Administrative Support:
  Provide general administrative support to the Project Administrator. Assist with miscellaneous project‑related administrative tasks as needed.

Additional duties as assigned.

• Proficiency in Microsoft Office Suite, PDF software (Bluebeam a plus) and project management software (Procore)
• Working knowledge of financial software, JDE preferred
• Strong organizational, communication, and problem‑solving skills
• Knowledge of construction contracts, billing processes, and lien laws
• Ability to multitask and manage competing priorities effectively, work independently and as part of a team in a deadline‑driven environment.
• Detail oriented

• Associate degree in Business Administration, Construction Management, or related field, or a combination of relevant experience
• 1‑2 years of experience in administrative tasks or a similar role within the construction industry is a plus

The majority of the time you will work in a typical office environment.…