Administrative Assistant

Job Description

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Business Services

• Location:
  
  Denver, CO (United States)
• Required Travel:
  Up to 10% (Domestic)
• US Work Authorization Sponsorship Offered:
  None
• Relocation Assistance Offered:
  None

• Communication & Coordination
  • Serve as the central point of contact between Caterpillar dealer-facing teams, industry partners, executive assistants, and Dealers.
  • Schedule and manage Leadership Table meetings, Dealer Profile prep sessions, Caterpillar review meetings, and Dealer Financial Reporting System planning.
  • Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers, Dealer leadership (VP, SVP, EVP, etc.) and Dealer Principals.
  • Prepare executive summaries for SVP‑level visits to Caterpillar Dealers.
  • Log and route customer issues from CIC or other sources to appropriate representatives, ensuring proper documentation and closure.
  • Manage Docu Sign routing for legal documents requiring Dealer Principal/VP signatures.
  • Organize Dealer recognition efforts (anniversaries, holiday cards, etc.).
• Monthly Reporting and Documentation
  • Support budget reviews and Annual Business Plan (ABP) submissions.
  • Compile and submit safety reports for the Mountain West US District.
  • Review lease vehicle reporting.
  • Prepare staff meeting metrics and materials.
  • Maintain and update Caterpillar/Dealer contact lists for mailing and communication.
  • Create and submit expense books for the Mountain West US District Director.
• Major Meeting Support
  • Provide logistical support for key district events, such as the Mountain West US District Council, Marketing & Digital Conference, Fall Planning, and Annual Business Planning.
  • Secure venues, manage catering and hospitality needs, and coordinate calendar invites and scheduling.
• General office administration duties (answering telephone, taking messages, maintaining vacation schedule, typing and distributing memos, meeting minutes and presentations, facilitating domestic and international travel arrangements, assisting in payments, expense processing, and charge card reconciliation).
• Other duties as assigned by Caterpillar management from time‑to‑time.

• Previous administrative experience supporting senior leadership (e.g., Directors).
• Accuracy and Attention to Detail – ability to complete tasks with high precision.
• Collaboration – ability to work constructively with a variety of individuals and groups.
• Effective Communications – ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication behaviors.
• Flexibility and Adaptability – ability to adapt to a changing environment.
• Managing Multiple Priorities – ability to manage multiple concurrent objectives, projects, or activities.
• Problem Solving – ability to apply problem‑solving techniques to diverse situations.
• Office Administration – ability to carry out ongoing office administration tasks effectively and efficiently.
• Microsoft Office – proficiency with Microsoft Office products.

Through it all, we are one team – creating and delivering world‑class components and solutions superior to the competition. Learn more about the Caterpillar Experience and why It’s More Than a Job, it’s a Career at Caterpillar.

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off‑highway diesel and natural gas engines, industrial gas turbines and diesel‑electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed to a reduced‑carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps…