Office Administrator

Join to apply for the Office Administrator role at Trautman & Shreve, Inc

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in‑house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Process and distribute necessary reports internally and externally.
• Serve as liaison between field office and main office; project team and field personnel as needed.
• Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.

• 3 – 5 years working in an administrative job, supporting management.
• High school diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

• Business writing and reporting skills.
• Excellent organization, communication, customer service and interpersonal skills.
• Scheduling and time‑management skills.
• Strategic, analytical, and multi‑tasking skills.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee regularly uses hands to finger, handle, or feel objects, tools, or controls. He or she is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty‑five (25) pounds.

Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment is a typical office environment except when visiting field locations. Field environments may vary by project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Compensation Range:
Minimum $26 per hour to maximum $32 per hour. The position is eligible for an annual discretionary bonus. Benefits include medical, dental, and vision coverage, flexible spending accounts, life insurance, disability income, an Employee Stock Purchase Plan, 401(k) Savings Plans, and employee assistance and wellness programs.

Equal Opportunity Employer. Veterans / Disabled.

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Mid‑Senior level

Full‑time

Administrative

Construction